Minutes from Administrative Council Meeting on July 24, 2013
Attendees: Brandon Ballentine, Mary Bledsoe, Debi Bolton, Susan Breeding, Holly Burkett, Carolyn Carson, J. Dean Copple, Rachael Cragle, Elizabeth Firestone, Li Gao, Melbia Jackson, Spencer Jo, Fonda Vickery, Lois Williams
Call to Order: By Newly Elected President Brandon Ballentine
The next meeting will be scheduled for September as the council does not meet in August due to student registration.
Minutes from last meeting were approved by Carolyn Carson and seconded by Dean Copple.
As of July, 1, 2013, the FY2014 budget begins with $450. Any remaining monies from FY2013 are gone.
Li Gao is the new Treasurer and will make the appropriate connections to acquire the necessary budget information by the next meeting.
Treasurer’s Report was approved by Mary Bledsoe and seconded by Dean Copple.
Mary Bledsoe was elected the new President Elect (drum roll) with 20 votes and rising. She graciously accepted the position.
- The first order of business was to schedule a visit to another campus.
Last year there were 2 site visits – Blount County Campus and Division Street Campus.
Debi Bolton suggested that the council go to Strawberry Plains for the meeting in October to see the new renovations.
Two site visits a year were suggested – one each semester and the second one will be scheduled later to the Magnolia Avenue Campus.
2. Lois Williams informed the council that approval was given for the date change of the council meeting times, so Brandon Ballentine will update the blog site with:
The new meeting days and times for the council
New Officers for FY 2014
Last year’s scholarship winner
Changes in the percentages for the fundraising efforts to 60% endowment
and 40% scholarship
3. Mary Bledsoe suggested that she and Brandon Ballentine take a look at the Administrative Council constitution with Lois Williams as the historian.
4. Brandon Ballentine stated that monthly meetings are not the best way to share events and other information. He suggested alternative ways such as ‘Rave Messaging’ and ‘Glassboard’ which allows one to voluntarily be part of a group and receive emails, texts, or phone messages about events.
The council was interested so Brandon will demonstrate both at the September meeting.
5. Brandon Ballentine stated that there will be no book sale this year and questioned whether the council needed to replace the book sale with another fund raising event or just go with the auction.
Carolyn Carson stated that the auction does really well.
Mary Bledsoe recommended that this topic be put on the September agenda for the discussion of possible ideas for another fund raiser.
6. Dean Copple asked whether Carol Luther, the head faculty member in the Common Book Committee, was going to speak on the latest Common Book in September.
Brandon Ballentine stated that he would find out.
7. There will be no professional development this year. There was special disposition given last year for the professional development, but now there is a committee to handle such.
8. Debi Bolton informed the council that she is in the process of setting up required customer service classes for Pellissippi staff and possibly faculty – it is sometimes forgotten that students are our customers.
9. Mary Bledsoe asked for input on behalf of the Behavioral Intervention Team (BIT) concerning the new campaign of “If you see something or if you hear something, then do something.” This campaign is targeted for those who might harm themselves or others.
The campaign rollout is targeted for in-service training if all the work can be completed in time.
The council gave a plethora of suggestions from changing the colors to make the colorful part the call to action, making the colors more alerting, resizing the print so the emphasis is on the “Do Something”, trinkets such as stress balls shaped like cell phones, logo cards, magnets, coffee cups, whistles, key chains with whistles, putting the logo on the back of the student ID cards.
It was noted that whistles might have a negative connotation if associated with a whistle blower.
Any other ideas can be sent to Mary Bledsoe.
10. In-Service should be great this year with W. Scott Lewis, J.D. as the featured speaker. A synopsis of Scott Lewis is below. Mr. Lewis will host 1 general session, 2 breakout sessions, and round table discussions. He will tailor his breath of knowledge and experience to Pellissippi College and Student Affairs.
W. Scott Lewis, J.D. is a partner with The NCHERM Group, LLC and the current president of NaBITA, the National Behavioral Intervention Team Association. He is a founder of ATIXA and a member of its advisory board. He formerly served as the Assistant Vice Provost at the University of South Carolina. Scott brings over fifteen years of experience as a student affairs administrator, faculty member, and consultant in higher education. He is a frequent keynote and plenary speaker, nationally recognized for his work on behavioral intervention for students in crisis and distress. He is noted as well for his work in the area of classroom management and dealing with disruptive students. He presents regularly throughout the country, assisting colleges and universities with legal, conduct, and risk management issues, as well as policy development and implementation. He serves as an author and editor in a number of areas including legal issues in higher education, campus safety and student development, campus conduct board training, and other higher education issues. He is a member of NASPA, ACPA, CAI, SCCPA, and serves on the Board of Directors for ASCA as its Past-President. He did his undergraduate work in Psychology and his graduate work in Higher Education Administration at Texas A&M University and received his Law degree and mediation training from the University of Houston.
The meeting was adjourned at 9:30 AM with a round of applause for our newly elected President, Brandon Ballentine.
The next meeting will be September 18th at 9:00 AM in the Faculty Staff Dining Room.