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Skype for Business: Setup a Meeting in Outlook

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You can use Outlook to schedule a Skype meeting–the same way you schedule meetings normally but with one or two extra clicks.  If you don’t use an Outlook program (or Windows), you can set up new meetings using Skype for Business Web Scheduler. Access it at https://sched.lync.com, or learn more at Lync Web Scheduler.

Schedule a Skype Meeting using Outlook

To schedule a Skype meeting, login to your Pellissippi email account using Microsoft Outlook program.

Open Outlook, and go to your calendar.

On the Home tab ribbon, in the Skype Meeting section, click New Skype Meeting.

Outlook, the New Skype Meeting button

Set up the meeting as you typically would:

In the To box, type the email address of each person you’re inviting, separated by semicolons.

In the Subject box, type a name for the meeting.

If you’ll have in-person attendees, either click Room Finder, in the Options section of the Meeting tab, and then find a room or, in the Location box, type a meeting location, such as a conference room.

Outlook, the Room Finder button

Select a start time and end time.

NOTES:  To look for a time that works for everyone, click Scheduling Assistant, in the Show section of the Meeting tab ribbon.

Outlook, the Scheduling Assistant button

In the meeting area, type an agenda. Be careful not to change any of the Skype meeting information.Scheduling a meeting with the default options, like we just did, is suitable for small, internal meetings, such as casual meetings with a few coworkers. If you have a meeting with people outside of Pellissippi State, or you’re scheduling a large event, change the meeting options before sending the invites to better fit your meeting requirements. In the meeting request, on the Skype Meeting section of the Meeting ribbon, click Meeting Options, and then select the appropriate options.

Outlook, the Meeting Options button

(Optional) Preload your meeting attachments. That way, when participants join the meeting, everything is ready to go. See Preload attachments for a Skype for Business meeting.

(Optional) In the Show section of the Meeting ribbon, click Scheduling Assistant to make sure you have the best time for the meeting.

You’re almost done. Just double-check the information and click Send.

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