Minutes – March 25, 2015

 

Faculty Senate Minutes

March 25, 2015

Blount County Campus

 

  1. Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Amy Tankersley (TS), Gabe Crowell (Adjunct), Mike Murphy (Division Street), Bob Stern (Math), Charles Cardwell (LA), Trent Eades (English), Lawana Day (English), John May (EMT), Ron Goodrich (EMT), Lucinda Alexander (BCT) Amy Lavelle (BCT), Pat Zingg (NBS), Ann Sherman (Nursing), Margaret McCrary (Blount County Rep), Bob Boyd (Magnolia Rep), Cindy Arnold (BCT), Heather Schroeder (English), Jean Jackson (Library Science),Dave Vinson (TBR Rep) Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Keith Norris (Business Officer), Alex Fitzner (President Elect), Mark Frentes (Co-Chair, Promotion and Tenure), Kelly Toon (Chair, Faculty Development), Dr Anthony Wise, (Guest), Dr Rebecca Ashford, (Guest), Aaron Overall, (Guest), Rick Patton, (Guest), Chester Needham, (Guest)

2. Approval of Minutes: Keith Norris

Minutes of the February 25, 2015 meeting were approved without objections or discussion.

Suspension of rules to allow, Rebecca Ashford, VP of Student Affairs, to speak as a guest.  Dr. Ashford gave a presentation about a possible early alert system.  Last year, the College purchased the Hobson’s Student Management System.  The system includes both recruitment and retention modules, the latter of which includes an early alert program.  Dr. Ashford and Aaron Overall gave a brief demonstration of the faculty view of the early alert system.  Dr. Ashford asked for suggestions on how to move forward with the early alert program. The Faculty expressed that they approved of the system and some agreed to pilot the program(s) over the summer.

President Wise followed Dr. Ashford’s presentation with a number of topics for the Senate. Initially he stated that the fiscal year and outlook for PSCC is good and that increases in tuition for next year will be minimal, and used to support a 1.5% salary increase for employees. The increase in enrollment in fall 2015 should be somewhere around 2200 if the projections from interested TN Promise students are correct. Dr. Wise spoke on his desire to keep the ratio of full-time to adjunct instructors near the current 60%-40% range. He stated that hiring needs would be based on enrollment and that there are no new hires this year outside of retiring faculty. Temporary, full-time contracts will only be employed to fill vacancies for one year. This is sometimes necessary when there is not enough time to conduct a faculty search during the year in which a faculty member retires or otherwise leaves his or her position. New hires for those positions would be offered tenure-track appointments the following academic year. Next Dr. Wise mentioned the recent passing of Bill Brewer and the loss of Nina McPherson and the establishment of the Nina McPherson Outstanding Service to the College award. The first awardee will be Bill Brewer. Bill’s widow, Sharon, will accept the (posthumous) award at this year’s Employee Appreciation Awards’ Ceremony.

During questioning from the senators, Dr. Wise acknowledged potential problems for students entering the college whose preparedness is inadequate. Dave Vinson, (ever the optimist) pointed out the probability that without other course alternatives a student entering the school with a math ACT score of 12 will have no chance for success when placed into a course with embedded remediation. His opinion is that the student will fail and skew our pass/fail ratio outside of acceptable numbers. Dr. Wise acknowledged that only time will tell.

Senate Quorum reached at 4:37

Minutes approved

III.                Officer Reports:

  • Secretary: Jeff Lockett- No Report.
  • Communications: Sally Lighter-No report
  • TBR Representative:

Dave Vinson to meet with Dr. Denley of TBR to determine if new policies put in place, which could conceivably replace tenure track with term hires and three year contracts, was an oversight on his part or intentional. Vinson contends that if the new policy was implemented accidentally then Denley needs to acknowledge this and do what is necessary to correct it as it concerns community colleges.

  • President:

Tyra Barrett introduced the idea that faculty have no specific legal advocate at our disposal should we need legal representation regarding our positions at the college. She acknowledged that members of the United Campus Workers’ (UCW) union might be better off with regard to representation. Barrett’s next topic included results of an Executive Summary of PSCC Policy concerning a security assessment. She stated that the report was mostly favorable with regard to PSCC policy as it pertains to short-term, intermediate and long-term recommendations for improvement. Among the things mentioned were “panic buttons” which could be used to alert security of potential problems. These were especially recommended near the entrance to the school at our information building and the cashier and financial aid offices. Another potential problem with security brought up by Barrett concerns the wide distribution of DF12 keys and a need to have a better plan for their management and regulation.

  1. Committee Reports:

Adjunct representative:

Gabe Crowell mentioned his desire to implement an “Adjunct Teach-in Day on April 15. His plan will request that adjunct instructors will hold their classes outdoors as a way to call attention to the college’s use of adjunct faculty.

Student Scholarships: Pat Zingg announced that the faculty book sale for scholarships is underway and that boxes have been distributed around campuses. Additional boxes can be obtained in GN 259; the sale dates are 3/30-4/1 on the Hardin Valley campus. She announced that there is still a great need for volunteers and that this year she has seen far too little with regard to volunteer help. She announced that she had taken on the burden of the book sale almost single handedly and that she needed and expected the senators and college departments to step up their assistance.

  • Rules Committee: No report.
  • Nominating Committee: No report.

Promotion/Tenure Committee: Mark Fuentes reports that the P/T meetings all took place and that the recommendations have been sent to Dr. Lewis and that they will be sent to Dr. Wise and then to TBR for final approval.

New Faculty Orientation: Kellie Toon said that the Quality Enhancement Program (QEP) is progressing well and that the New Faculty Academy has one more session left this semester. She also mentioned that she has applied for a grant to be applied to a new online teaching center.

Faculty Lecture Series: No Report.

  1. Unfinished Business:

 

An ad-hoc committee looking into the removal of Learning Council as a policy making body reports that the Dean’s Council is now the academic policy maker. The names of its members were disclosed and the committee is preparing a statement to present to the senate at the April meeting.

Barrett reports that adjunct faculty is not adequately defined at PSCC in policy and that Dr. Lewis responded that TBR returned his inquiry about adjunct faculty definition and grievance procedures. Currently adjuncts are not listed as faculty or staff with TBR, and Barrett charged Gabe Crowell with chairing an adjunct policy committee on change and grievance and to bring in new adjunct senate members. She said they should look at policies that apply and to help create an updated definition.

Next Barrett brought up the response from TBR legal that Dr. Lewis received concerning a proposal for a PSCC policy on office privacy. The response advised against pushing for such a written policy because it might force a larger TBR policy that would further remove rights from individuals regarding the contents of their offices. TBR appears to want to do away with any definitions of “private” on campus thus removing any liability to themselves for loss or damage. It was agreed that the senate would come back to this issue at the April meeting.

 

  1. New Business:

 

Heather Schroeder made a motion that the senate express support of the use of the Hobson’s early alert faculty reporting tool and appoint representatives to assist in the deliberation about and eventual implementation of said tool. Trent Eades seconded the motion and the motion passed on first vote.

 

  • Announcements:

 Our next meeting was announced for April 29, 2015 on the Hardin Valley campus.

 

VIII.            Meeting was adjourned at 5:40.

 

Minutes February 25, 2015 (draft)

Faculty Senate Minutes

February 25, 2015

Hardin Valley Campus

I. Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Amy Tankersley (TS), Gabe Crowell (Adjunct), Mike Murphy (Division Street), Bob Stern (Math), Jennifer Mezick (Library Science), Charles Cardwell (LA), Frank Mashburn (LA), Trent Eades (English), Lawana Day (English), John May (EMT), Ron Goodrich (EMT), Lucinda Alexander (BCT), Cindy Arnold (BCT), Heather Schroeder (English), Jean Jackson (Library Science), Jonathan Lamb (Mathematics), Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Keith Norris (Business Officer), Alex Fitzner (President Elect), Mary Bledsoe (Guest), Mark Frentes (Co-Chair, Promotion and Tenure)

  1. Approval of Minute: Keith Norris

Minutes of the February 25, 2015 meeting were approved without objections or discussion.

Suspension of rules to allow guest Mary Bledsoe, Dean of Students, time to take the floor in place of Dr. Ashford. She was present to address new emphasis on Title IX. She passed out a brochure which discusses Pellissippi State’s responsibilities to Title IX and she mentioned that we currently have no Title IX director since Karen Queener has retired. Bledsoe’s conversation revolved around policy changes concerning (TBR Policies 6:01:00:00,6:02:00:00 and 6:03:00:00) These are Violence Against Women Act and Campus Safety Act.

Leading from this discussion and the college’s charge to address Title IX, the school will implement a new Title IX online training course to be required of all faculty beginning in the fall of 2015

Senate Quorum reached at 3:45

III.                Officer Reports:

Secretary: Jeff Lockett- No Report.

Communications: No report

TBR Representative: No report

President: No report

  1. Committee Reports:

Adjunct representative Gabe Crowell reported that a meeting of adjunct faculty from area 2- and 4-year schools that he had helped to organize took place at Barley’s Tap Room with approximately 30 individuals in attendance. He reports that there is still no adjunct handbook online or available for adjunct use. Crowell points out that the college needs to provide more office space for adjuncts and lockers for their use.

Student Scholarships: Pat Zingg announced that the faculty book sale for scholarships is underway and that boxes have been distributed around campuses. Additional boxes can be obtained in GN 259 and that the sale dates are 3/30-4/1 on the Hardin Valley campus.

Rules Committee: No report.

Nominating Committee: No report.

Promotion/Tenure Committee: Mark Fuentes reports that the P/T meetings will go on as scheduled and that the written promotion and tenure packets are viewable in BA 209 through spring break and online portfolios are viewable on D2L.

New Faculty Orientation: No report

Faculty Lecture Series: No Report.

  1. Unfinished Business

Barrett and Fitzner report that a meeting scheduled from the previous week had to be cancelled because of snow. In addition Fitzner is seeking answers concerning legal implication about the school’s definition of “private and public” spaces. He reports that the concern was passed from Dr. Lewis to TBR Legal but that no response has been forthcoming. Fuentes reiterated that from his experience “legal issues take time concerning TBR.” Fitzner expressed his belief that the job of the Faculty Senate President is to stay on top of the approval process and that he intends to hound those responsible for making that happen and he will do so.

  1. New Business

Bob Stern brought up the issue of the academic calendar and whose decision it is to alter the spring semester timeframe. Of concern are the post-MLK day start date and the adding of Good Friday as a school holiday. Stern made a motion to investigate where these changes come from within the calendar making process. At the core is the question: why are three days eliminated and the faculty has had no input.

Fitzner presented to the senate that he can appoint an ad hoc committee to investigate the calendar issues. Donn King recommended an ad hoc committee be formed, a vote was taken and it was approved.

  • Announcements: Our next meeting was announced for March 25, 2015 at Blount County.

 

VII.              Meeting was adjourned at 4:32.

January 29, 2015 Minutes (draft)

Faculty Senate Minutes

January 28, 2015

Magnolia Campus Room 125

 I. Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Amy Tankersley (TS), Lori Price (Adjunct), Gabe Crowell (Adjunct), Bob Boyd (Magnolia), Mike Murphy (Division Street), Kimberly Wilks (Nursing), Pat Zingg (NBS), Rebecca Glatt (NBS), Bob Stern (Math), Jennifer Mezick (Library Science), Charles Cardwell (LA), Frank Mashburn (LA), Trent Eades (English), Lawana Day (English), John May (EMT), Ron Goodrich (EMT), Lucinda Alexander (BCT), Cindy Arnold (BCT), Dave Vinson (TBR Representative), Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Keith Norris (Business Officer), Alex Fitzner (President Elect), Tyra Barrett (President), Cassie Waters (Guest)

II. Approval of Minute: Keith Norris

Minutes of the November 19, 2015 meeting were approved without objection or discussion.

III.  Officer Reports:

Secretary: Jeff Lockett- No Report.

Communications: Sally Lighter- Lighter asked for comments or suggestions from faculty for the Faculty Senate Blog.

TBR Representative: Dave Vinson- Vinson attended subcouncil in Nashville and stated he would provide written report later next week.  He stated there was a long discussion of the dismissal of an employee at Volunteer State without due process. More will follow.

President: Tyra Barrett-Barrett asked for senate input regarding the archival process for the preservation of the minutes from Faculty Senate meetings. She suggested that minutes be scanned and stored in the ERC on reserve.

IV. Committee Reports:

Adjunct Faculty: Gabe Crowell mentioned that he had met with an adjunct faculty member from Learning Support and she expressed concern that she might not have a job next year due to the integration of Learning Support into the Math and English departments.  He also raised the question of a timeline for full time new hires.  Crowell announced the meeting on February 7, 2015 from 10-3 at Barley’s with the Faculty Union called “Will Work for Food.”

Student Scholarships: Pat Zingg announced that the faculty book sale to benefit student scholarships is underway and that boxes have been distributed around campus.  Additional boxes can be obtained in GN 259 and that the sale dates are 3/30-4/1 on the Hardin Valley campus. Division St. and Blount County campus will have book sales the week before Hardin Valley campus sale.

Rules Committee:  No report.

Nominating Committee:  No report.

Promotion/Tenure Committee: Mark Fuentes absent due to time conflict and Barrett read his report.  There are 24 candidates for promotion and 18 for tenure; 31 of the 41 candidates are creating portfolios electronically.  The peer review of portfolios will take place from Monday, February 16 until Friday, March 6.  Electronic portfolios will be available in D2L and the notebook portfolios will be in BA 209.  The committee for faculty appointments policy (06:02:02) met but at that point was unable to reach a recommendation about the issues that were sent back to the committee at the last senate meeting.  The committee should have a recommendation at the net Senate meeting.

New Faculty Orientation: Kelly Toon was unable to attend today’s meeting Barrett reported that Toon will present information about faculty orientation and QEP at next month’s meeting.

Faculty Lecture Series: No Report.

V. Unfinished Business

Academic Affairs Council:  Barrett read aloud TBR policy 00:00:03 and commented that the Academic Affairs Council did not really replace Learning Council and that the college is not following policy. Barrett stated that she is going to contact the college’s internal auditor, Suzanne Walker, for further clarification.  Barrett contends that either the policy or structure within the college must change because Dean’s Council is not listed in the policy but is acting as a policy making group.

Faculty Appointments: Barrett read TBR policy 06:02:02 and discussion followed concerning the appointment of temporary/full time faculty on a year by year basis.  The policy of tenure was addressed by Dave Vinson who stated that four out of 13 TBR community colleges already have abolished tenure and that the decision to award tenure is based solely on the president of each college.  It was concluded that Dr. Wise supports academic tenure but that no college has guarantees for the awarding of tenure in the future.

Grievance Procedure for Adjunct Faculty: Barrett stated that no policy exists for adjunct faculty and that VP for Academic Affairs, Dr. Lewis, was asked about this.  His response is for his office is that he is will contact TBR legal department  for clarification and that he will contact us when that has occurred.

Proposed Privacy Policy: No response yet from Dr. Lewis.  Barrett reports that his office is waiting to hear back from TBR legal and his office is working on a response. It was suggested by Barrett that we invite Dr. Wise to our next senate meeting and ask for his input and responses.

VI. New Business:

Several Rules Committee issues were brought up and all were tabled until the next meeting.

VII. Announcements: Our next meeting was announced for February 25, 2015 at Hardin Valley.

 

VIII.           Meeting was adjourned at 4:47.

November 19, 2014 Minutes

Faculty Senate

Minutes

November 19, 2014, 3:30 p.m.          Hardin Valley Campus         Faculty/Staff Dining Room

 

  1. Call to Order: Keith Norris

The meeting was called to order by Norris. Senators in attendance: Lucinda Alexander (BCT), Amy Lavelle (BCT), Cindy Arnold (BCT), Ron Goodrich ( EMT), Katie Lovette (EMT), Heather Schroeder (English), Lawana Day (English), Charles Cardwell (LA), Frank Mashburn (LA), Jeff Lockett (LA), Jennifer Mezick (Library Services), Bob Stern (Math), Diann DeJulia (Math), Rebecca Glatt (NBS), Pat Zingg (NBS), Ann Sherman (Nursing), John Smith (TS), Patricia Roller (TS), Margaret McCrary (Blount County), Mike Murphy (Division Street), Gabe Crowell (Adjunct), Mark Fuentes  (Promotion & Tenure), Kellie Toon (Faculty Development), Tyra Barrett (President), Alex Fitzner (President Elect), Keith Norris (Business Officer), Donn King (Parliamentarian), Dave Vinson (TBR Rep), Jean Jackson (Secretary).

Guests in attendance: Ron Bridges, Joseph Zitka.

Approval of October 29, 2014, Minutes: Keith Norris

Corrections:

  • Sally Lighter and Katie Lovette were added to attendees.
  • Under section VII. New Business: In-class Surveys…, bullet three was amended to read as follows:

Stern also expressed concern about the mediated Faculty/Staff listserv. While the purpose of the listserv is to provide a timely means for distributing information, monitoring is inconsistent and messages are often delayed. Stern has emailed the president about this issue and has not yet received a reply. He will report at the next meeting when there has been time for a response.

  • Under section VII. New Business: Safety & Security Drills, the text following the resolution was changed to read as follows:

During discussion, the resolution was amended by appending the following paragraph:

Resolved, That Faculty Senate calls upon administration to provide faculty with at least 24 hours notice before a scheduled test of safety and security warning systems or drills.

The minutes were approved as corrected.

III.      Officer Reports:

Secretary: Jean Jackson – No Report.

Communications: Sally Lighter – No Report.

                  TBR Representative: Dave Vinson

Pellissippi’s subcouncil representatives are planning a presentation to provide an overview of how the subcouncils function. The current subcouncil representatives are Dave Vinson, Rebecca Ashford, Jerry Bryan, and Ted Lewis. The presentation is tentatively scheduled for December 2 at 3:00 p.m. The location had not been decided. Send any questions that you would like addressed during the presentation to Vinson.

President:Tyra Barrett

The focus of the strategic planning meeting yesterday was planning for handling the influx of additional students, possibly 800-2000, in the fall due to Tennessee Promise. A better estimate of the possible number will be determined after the February 15 FAFSA deadline. Critical points discussed included increased need for English 1010 and introductory math classes, lab space, adjunct faculty, and student services. Also discussed was the required service learning component.

  1. Committee Reports:

Adjunct Faculty: Lori Price, Michael Boyd, Gabe Crowell

                  Crowell stated that the pay raise for adjunct faculty would become effective for spring but he was unsure about the office hours. Barrett indicated that the 2 office hours would remain the same. With the salary increase in the spring, adjunct salaries will be at the maximum allowed by TBR.

Fitzner and Barrett indicated that there have been robust discussions about how hours are calculated. The vice president of Academic Affairs is moving toward contact hours rather than load hours as the more equitable. Questions regarding calculation of compensated hours should be addressed to the vice president of Academic Affairs.

Student Scholarships: Ashley Boone, Pat Zingg

Zingg announced that she has reserved the College Center for the book sale at this campus on March 30, 31, and April 1. Other campuses usually plan their sales for the preceding week, then send left-over books here. Boxes will be needed. A storage area for books collected is available in Goins.

Zingg distributed the approved version of the Memorandum of Agreement for the Faculty Senate Endowed Scholarship (Attachment 1). She will now take it to Peggy Wilson.

John Smith discussed the possibility that Magnolia Avenue’s sale might be scheduled the week after the sale at this campus and leftover books from the sale here could go to Magnolia for the sale at that location. He moved that those planning the sale at Magnolia be allowed to offer such books at a lower price during their sale. The motion was approved with no objection.

Rules Committee: Donn King – No Report.

Nominating Committee:Jean Jackson – No Report.

Promotion/Tenure: Mark Fuentes

`     Portfolios are due January 27. The committee will meet next week to review Policy 06:02:02 Faculty Appointments. Fuentes will provide information about the promotion/tenure process during the final session for new faculty scheduled for Friday.

New Faculty Orientation: Kellie Toon

The last session for the New Faculty Academy is scheduled Friday, November 21. There is a good group of new faculty this year.

The Faculty Development Committee includes two members from each department. There will be a committee kick-off in January. A subcommittee is working on online faculty development opportunities.

Feedback on QEP is appreciated.

Faculty Lecture Series: Keith Norris

Frank Mashburn finished this semester’s series last week with a great presentation. The schedule for spring includes Dave Vinson and John Smith.

V.        Unfinished Business:

                 Academic Affairs Council: Ad hoc Committee

Schroeder reported that the committee has made some progress. She distributed a copy of Policy 00:00:03 College Policies: Additions/Modifications/Deletions showing some proposed changes. She also distributed the following statement concerning a possible statement on committee membership:

No committee may share more than 50% of their membership with another committee (no more than 50% of one committee’s members may sit together as part of another committee). For the purpose of the college committee structure, the smaller of the two groups shall be considered a subcommittee of the larger.

The committee is still discussing other considerations and is not yet prepared to offer resolutions.

Fitzner said that the president and vice president of Academic Affairs are open to what the committee is doing. The vice president of Academic Affairs sees deans as teaching faculty, so he considers that he is consulting with teaching faculty when he consults with deans. This group sees deans as having different concerns from classroom faculty.

The real issue is that there is not enough representation for faculty. Learning Council included a faculty representative and was charged with approving policy. The goal is more representation for faculty and more diversity in the memberships of committees.

King pointed out that Policy 08:01:00 Committee Structure makes the Learning Council a required part of the structure here. Either that policy needs to be changed or there should be a Learning Council.

The committee is still working and will bring a resolution (or resolutions) to the next meeting.

Safety & Security Drills: Senate Officers

Senate officers discussed the resolution on safety & security drills with the president. Basically the reply was that while drills, like real emergencies, are inconvenient, they are necessary. It is not prudent or useful to schedule them far in advance and disseminate that information.

Barrett also asked for information about the security audit. She was told that the consultant’s report has been received by the college. Information will be released once the administration has responded to the consultant.

Salary Study: Senate Officers

The deadline for filing an appeal is December 1. Appeals are being sent to the consultant. Joel Myers of the Centre Group will be returning to campus, probably during spring semester, for two days. Dr. Wise and Dr. Lewis expressed that they want good attendance at his sessions.

Adjunct Faculty Policy: Cindy Arnold, Charles Cardwell

Charles Cardwell moved to make the following changes for proposed revision to Policy 06:01:02 (Attachment 2) (each change was considered as a separate motion):

o   I.A.: Delete: “Instructors should not have family members or significant others enrolled in their class(es).”

During discussion Cardwell withdrew this motion. A new motion was made to change the sentence to read “ Instructors will not have family members or significant others enrolled in their class(es) without prior approval of the president.” This motion passed.

o   I.B.7: Delete: “Office hours are not paid during the summer”

This statement had previously been deleted so no action was required.

o   FOR PARALLEL STRUCTURE, IN II-IV, tag paragraphs with capital Roman Letters and replace current cap letters with appropriate numerals.

This motion passed without objection.

o   II.B. [currently II, second paragraph]: replace “depends” with “decisions will be based”                        The motion passed without objection.

o   III.A.3. [currently III. C]: reword as follows: Official transcript(s) of all undergraduate and graduate course work;”

The motion passed without objection.

o   IV.A [currently IV, first phrase]: Delete “Each semester”; capitalize “A” in “adjunct”

The motion passed without objection.

o   IV.A.1. [currently IV.A]: Replace “An” with “At least one”

During discussion, the motion was amended to replace the statement in section

IV. A. 1. with the following statement:

An in-class observation by a full-time faculty member each semester during their first year, and in subsequent years, at least once a year; and

The amended motion passed.

o   V.B.1.: Replace “semester taught” with “academic year of teaching”

During discussion Barrett noted that she informed Dr. Lewis that classroom observations were not happening consistently and he agreed to talk with the deans. The motion passed.

o   V.B.1.: Add the following at the end: “The adjunct faculty member will not be penalized because of any missed full-time-faculty class visits.”

The motion passed.

o   V.B.3: Replace “Teacher Training” with “Professional Development”

The motion passed with no objection.

Barrett moved that the wording in the last sentence of section I.A. be changed to reflect the wording found in the policy for full-time faculty. The motion failed.

Cindy Arnold moved to pass the following resolution:

Whereas, The Faculty Senate at the October 2014 meeting voted to add the following words to Policy 06:01:02 Adjunct Faculty, “Any adjunct faculty member needing a grievance process should be referred to Policy 06:23:00 Grievance/Complaint Procedure.”;

Whereas, Policy 06:23:00 Grievance/Complaint Procedure refers to TBR Employee-Complaint Guideline P-110;

Whereas, The TBR Employee-Complaint Guideline P-110 explicitly states, “Employee – For purposes of the grievance and complaint procedures, an employee is defined as faculty (though not including faculty on adjunct contracts), executive, administrative, or professional staff”;

Whereas, PSCC Policy 06:01:01, Faculty, explicitly excludes adjunct faculty under the definition of “Faculty” in section I.D., which says, “The term ‘faculty’ …excludes adjunct faculty, who are defined as professional staff members of businesses, industries, and other agencies and organizations who are appointed on a part-time basis to carry out instruction”; and

Whereas, The adjunct faculty at Pellissippi State Community College are valued employees;

Resolved, That the Faculty Senate calls for PSCC Policy 06:23:00 to be amended by inserting the sentence “The Pellissippi State Community College Grievance-Complaint Guideline defines employee as faculty, adjunct faculty, executive, administrative, or professional staff.” immediately following the sentence that ends with “P-110.”

The motion passed with no objection.

Faculty Office Privacy and Security: Mike Murphy, Ad hoc Committee

The committee researched similar policies at other schools and found a few examples. Murphy presented a proposed new policy on office privacy (Attachment 3) and the following motion was made:

Faculty Senate calls for the proposed policy on Office Privacy to be added to Policies and Procedures.

The motion was approved with no objection.

  1. New Business:

Accessibility Coordinator: Joe Zitka

Zitka stated that he has been given the task of developing an accessibility plan by August 2015. President Wise will present the plan to TBR in December 2015. Areas to be addressed are web access, technology, student disability services, and faculty.

He has started by working with Brandon Ballentine, Ann Satkowiak, and Erin Simpson. He plans to meet with each department for input and then develop the plan. His intention is to present the plan to Faculty Senate, then to Dr. Wise and Dr. Lewis. He hopes to have something to Senate by July. He will keep Senate updated.

Online tutoring – Hour Limits: Margie McCrary

McCrary provided further information related to the email notification sent November 14 regarding recent limitations on the use of Tutor.com. The money budgeted to fund access to Tutor.com through summer 2015 ($100,000) has been used. Only about 7% of enrolled students have used the service. Marilyn Harper estimates that $270,000 would be needed to fund the resource for the rest of the year. Tutor.com was adopted and promoted with no user restrictions for our students. Various possible methods of limiting user abuse were discussed.

John Smith moved that Faculty Senate appoint an ad hoc committee to address the issues related to the use of Tutor.com. The motion passed. Margaret McCrary will chair the ad hoc committee.

  1. Announcements 
  • Barrett: Student assessments are underway.
  • Barrett: The 2014 Holiday Reception is scheduled for December 5 in the College Center. The Faculty/Staff Choir will perform.
  • Barrett: Dave Topor will be presenting a series of financial seminars, possibly 3, during spring semester. Reply to the email survey to express interest in specific topics.
  • Zingg: Teaching days will be lost next year due to planned scheduling in the academic calendar. Discussion of next year’s calendar issues will be added to new business for the January meeting.
  • The first meeting of spring semester is scheduled for January 28, at 3:30 p.m. at Magnolia Avenue Campus. The meeting room will be announced later.

 Adjournment

The meeting was adjourned at 5:25 p.m.

 

Attachment 1:

 

Memorandum of Agreement: The Faculty Senate Endowed Scholarship

 

Memorandum of Agreement

The Faculty Senate Endowed Scholarship

 

This Memorandum of Agreement is made and entered into this ______ day of _______, 201_, between Pellissippi State Faculty Senate referred to herein as “Donor” and Pellissippi State Community College Foundation, a 501(c)(3) corporation in the State of Tennessee, referred to herein as “Foundation.”

 

The Pellissippi State Faculty Senate (formerly The Pellissippi State Faculty Council) was established on April 20, 2005. The Senate began functioning as a representative, voting body in Fall 2005. The Senate serves both as the governing body of the faculty and as the voice of the collective Pellissippi State faculty. Since its Faculty Council days in the 1980’s and 1990’s, the Senate has been sponsoring the Faculty Senate Student Scholarship, often funded both by Senate-sponsored events like the Faculty Senate booksale and by individual faculty donations.

 

  1.   The Donor, desiring to establish the Faculty Senate Endowment Scholarship Fund, referred to hereinafter as the “Fund,” does hereby give monies totaling $8060, as well as annual proceeds from the Senate fundraising efforts.  The Foundation hereby accepts these funds for the uses and purposes set forth in this Agreement.

 

Additional Pledges.  The Donor may pledge and/or give additional monies for the purposes of the Fund, and all such receipts shall be held by the Foundation subject to the terms of this Agreement.  Any monies received as a result of such pledge shall be held, invested and managed in accordance with the provisions hereof.

 

Endowment Allocation.  The Foundation shall allocate 70% of the monies received from the Donor to fund principal.  The remaining 30% of the monies received from the Donor shall be used to provide scholarships at Pellissippi State Community College in accordance with the eligibility requirement for the scholarship, incorporated hereto.

 

Effective Date.  This Agreement shall become effective as of the date that the Donor first makes a contribution to the Foundation pursuant to his pledge.  However, in the event that the Donor is unable to fulfill the terms of his pledge, neither the Donor nor the Foundation shall thereafter be bound by the terms of this Agreement as to any monies previously contributed.

 

Governing Law.  This Agreement and the Fund created hereunder shall be construed and regulated by the laws of the State of Tennessee.

 

Management of the Fund.  Without limiting the authority which the Foundation would otherwise have pursuant to law, to Tennessee Board of Regents’ policies, or pursuant to the provisions of this Agreement, the Foundation is hereby granted the authority and discretion to invest and reinvest or otherwise manage the Fund, without being bound by any provision of law restricting investments, and to commingle the Fund and any income derived therefrom with any other Fund or Funds held by the Foundation absolutely or in its fiduciary capacity. This agreement complies with the Uniform Prudent Management of Institutional Funds Act, Tenn. Code Ann.-35-10-201 to 210.

 

Alternative Uses of the Fund.  If the terms and provisions of this Agreement should be found to conflict with any federal, state or local law, policy, statute, regulation or ordinance, or if at any time in the future the purposes for which the Fund was established no longer exist, the Foundation is hereby granted the authority to select an alternate use for the Fund otherwise consistent with the wishes of the Donor and within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended.  The selection of such an alternative use shall be solely within the discretion of the Foundation.

 

Eligibility Requirements.  In order to qualify for a scholarship provided from the Faculty Senate  Endowment Fund, a student must meet the following criteria:

(1)        Preference given to a full-time student.

(2)        Must receive a written recommendation for the scholarship from his/her college faculty advisor, teacher, or recognized professional person such as his/her employer.

(3)        Demonstrate financial need, but not required to comply with state or federal financial aid guidelines.

(4)                    Must maintain an overall GPA of 2.5.

The Pellissippi State Community College Scholarship Selection Committee shall have authority to waive eligibility requirements if, in its discretion, the student has otherwise demonstrated that the student is deserving of the scholarship.

 

  1. The Pellissippi State Community College Foundation Scholarship Selection Committee shall select and notify the recipient of each Donor scholarship.

 

Amount of Scholarship.  It is the Donor’s intent that seven scholarships of $500 each be awarded annually to a student meeting the eligibility requirements. One scholarship will be given to a qualified student recommended by each department.  Consistent with the terms of this Agreement, the Pellissippi State Community College Foundation may increase the amount of the stipend or make additional awards to other recipients.  If insufficient funds are available for $500 scholarships, the amount of each scholarship will be reduced proportionally

 

Excess Funds.  To the extent that the Donor Fund has funds available for current distribution, the Pellissippi State Community College Foundation shall have the authority to increase the amount of the stipend to a recipient or to make additional awards to other recipients in such amount as it deems proper in accordance with the Foundation’s scholarship and investment policies and decisions.

 

Unused Funds.  If the recipient fails to register, withdraws from college, or does not maintain eligibility requirements, the Foundation will select another student if time permits; otherwise, funds will be held in the scholarship account to be carried over to the next semester.

 

IN WITNESS WHEREOF, the Donor and the Foundation have executed this Agreement as of the day and year first written above.

 

                                                                                                                                               

Donor                                                 Signature                                           Date

 

________________________            ________________________            ____________

Donor                                                 Signature                                           Date

 

Peggy M. Wilson                                                                                                                            

Vice President                                Signature                                           Date

 

Attachment 2: Proposed Revision to Policy 06:01:02

 

POLICY 06:01:02

ADJUNCT FACULTY

Please refer to Tennessee Board of Regents Guideline P-050

 

I.     Responsibilities

 

A.               The primary responsibility of this position is to provide quality instruction for student learning and maintain a positive learning environment in the classroom. The major emphasis will be on teaching and evaluating students in classrooms and laboratories.   Instructors should not have family members or significant others enrolled in their class(es).

 

B.   Functional Responsibilities include:

 

  1. Planning and teaching classes as assigned and as outlined in the course descriptions

and course syllabi;

 

2.   Supervising the study and learning activities of students assigned;

 

  1. Submitting requests through the academic department dean, program coordinator, or                 lead teacher for equipment, supplies, textbooks, and other instructional aids;

 

4.   Evaluating the academic progress of students;

 

5.   Demonstrating knowledge of services, regulations, and procedures as defined in

the Adjunct Faculty Handbook;

 

6.   Submitting course grades and performing other administrative duties as required; and

 

7.   Scheduling one office hour for each three-credit hour course assigned. For

extenuating circumstances in which office hours cannot be scheduled, the adjunct faculty member must submit a written plan to the Academic Department Dean describing how students can access the instructor. Office hours are not paid during the summer session. ß NOTE: The committee revising this policy is unclear as to whether this should stay given the changes to adjunct pay     precipitated by the Affordable Care Act.

 

II.     Selection

 

All adjunct faculty in the academic teaching areas, including adjunct faculty teaching college-level courses for the Business and Community Services department, will have the same academic qualifications as full-time faculty. These qualifications do not apply to adjunct faculty teaching noncredit courses for Business and Community Services. The Academic Department Dean or program coordinator reviews the credentials and interviews all applicants. Adjunct faculty are selected according to these four criteria:

 

A. Academic degree; and proficiency in the proposed course;

 

B.   References;

 

C.   Previous experience in business, industry, or teaching; and

 

D.   Completed application and transcripts on file.

 

After the initial semester, rehiring depends on these factors:

 

A.   Classroom observations by full-time faculty.  

 

B.   A.   Student evaluation comments and numerical results;

 

C. B.   Instructor attendance;

 

D. C.   Maintenance of an appropriate learning environment;

E. D. Performance of administrative duties; and

 

E.   Classroom observations by full-time faculty. ßMoved to top of list

 

F.   Needs of the College

 

All adjunct instructors will be employed subject to the laws of the State of Tennessee, the requirements and policies of the Tennessee Board of Regents, and the requirements and policies of Pellissippi State Community College.

 

Adjunct faculty teaching assignments are dependent on sufficient enrollment in each course to be taught and/or other administrative considerations. Should the class(es) not have a sufficient number of students enrolled, the contract automatically becomes void. Pellissippi State also reserves the right to transfer the class(es) to a full-time faculty member.   Adjunct faculty appointments do not include any assurance, obligation, or guarantee of subsequent employment.   Adjunct faculty appointments may be canceled without prior notice and are not effective until approved by all College officials. The maximum teaching load combined for the full academic year fall and spring semesters is 24 equated load hours, with a maximum of 12 14 hours in a semester; the summer maximum is 7 equated load hours. Maximum teaching loads may be exceeded in exceptional cases approved by the vice president of academics and the President Vice President of Learning and President prior to the first day of the employment period.

 

III.   Personnel Requirements

 

All adjunct faculty who teach credit courses, are required to submit to the Human Resources office at the time of initial employment:

A. A completed Pellissippi State Employment Application

 

B.   A current resume;

 

C.   An official college transcript(s) of all course work;

 

D. A W4 form;

 

E.   An Employment Eligibility Form (I-9  Immigration Form* plus documentation,

preferably Driver’s License and Social Security Card)

 

F.   A New Employee Information Form (NOTE: A break in service of three years or more

voids items A- E and new forms must be submitted to the Human Resources office.)

 

Adjunct faculty who teach non-credit courses, are required to submit all of the above except C.

 

Pellissippi State will hire only U.S. citizens and non-citizens lawfully authorized to work in the U.S. All new employees will be required to complete an employer’s verification form, I9 , no later than three (3) days from date of hire. The form is available in the Human Resources office.

 

IV.   Evaluation

 

Each semester, adjunct faculty are evaluated via:

           

     A. An in-class observation observed in the classroom by a full-time faculty member; and

    

     B. Student perception surveys conducted in all class sections taught. evaluations are conducted     each semester.  

 

V.     Professional Development Program

 

A. Purpose

 

The purpose of the program outlined below is to provide professional development support to adjunct faculty.   The program, which includes the development of a portfolio, is a requirement only for those adjunct faculty who teach credit courses and who wish to apply for a salary   increase  increment after six semesters of teaching at Pellissippi State Community College.   Full-time faculty who have retired from Pellissippi State and who are teaching as adjunct faculty do not have to submit a portfolio packet. They will receive the 15% increase unless they are covered under the Post- Retirement Service program.

B.   Program

 

The program will span six (6) semesters of teaching.  After 6 semesters of teaching, and based on a favorable recommendation by the academic department dean, the adjunct faculty member may apply to receive a 15% increase in pay effective the following academic year. at the beginning of the following fall semester.  (NOTE: Full details regarding the application procedure and portfolio requirements are is described in the Adjunct Faculty Handbook.)

 

1.   Classroom Observations Visits

 

At least once during each semester taught, a full-time faculty member (lead teacher, program coordinator, academic department dean, or designated faculty member) will visit a class session of the adjunct faculty member.   The class visit will be documented and discussed with the adjunct faculty member and a copy will be placed in the portfolio. Twice during this six-semester period, the adjunct faculty member will visit a full-time faculty member’s class and will write a report of each visit. The report will be placed in the portfolio.

 

2.   Student Perception Surveys Evaluation  

 

Each term the adjunct faculty member teaches, a student perception surveys evaluation will be     completed in each class assigned. The tabulated results will be reviewed by the academic department dean, discussed with the adjunct faculty member, and placed in the portfolio.

 

3.   Teacher Training

 

During   the   six-semester   period,   the   adjunct   faculty   member   will   participate   in   an instructional development program consisting of six sessions on appropriate methods and instructional designs. Reports will be written on each session and placed in the portfolio.

 

4.   In-Service  

 

For each of the semesters taught during the period, the adjunct faculty member will attend the in-service meetings held at the beginning of the semester.  

 

    

 

   4.  5.   Self-Evaluation

 

The portfolio will include a self evaluation by the adjunct faculty member concerning such matters as professional development, objectives met, graduate courses taken, professional reading, and other information that demonstrates growth as a teacher.

Approved: Executive Council, March 4, 1991

Executive Council, June 9, 1993

Editorial Changes, April 21, 1993

Executive Council, July 25, 1994

Review/Recommended: President’s Council, November 20, 1995

Approved: President Allen G. Edwards, November 20, 1995

Reviewed/Recommended: President’s Council, April 29, 1996

Approved: President Allen G. Edwards, May 1, 1996

Reviewed/Recommended: President’s Council, November 11, 1996

Approved: President Allen G. Edwards, November 11, 1996

Approved: President Allen G. Edwards, November 12, 1997

Approved: President Allen G. Edwards, February 19, 1999

Approved: President Allen G. Edwards, August 5, 2002

Approved: President’s Staff, July 10, 2006

Approved: President Allen G. Edwards, July 10, 2006

Editorial Changes, July 2008, April 30, 2009, July 1, 2009

 

 

Attachment 3: Proposed Office Privacy Policy

 

                                                                                                           

                                                                                                                                                                                                                                                                                                                                                                                                                                                     

                                                                                                      POLICY #

OFFICE PRIVACY

 

Pellissipi State recognizes that staff and faculty offices often contain personal possessions, sensitive information protected by FERPA, and work related documents organized in a way most productive to the employee.  Although Pellissippi State recognizes the need for security, certain administrators, and department secretaries to have keys to staff and faculty offices, the College also recognizes that measures should be taken to ensure individual office space be kept secure and private.  The following protocol related to privacy should be followed for all college offices and areas used as employee offices:

 

  1. Common Office Areas
  2. Common office areas are available for the use of all.  Staff and faculty who use these areas cannot expect the entire office area to be private.  Personal belongings, work related documents, etc. should not be left in open public office areas.
  3. Any private areas within common offices (file cabinet drawers, lockers, cabinets, etc.) should be treated as private and not opened unless asked to by the staff or faculty member using that space.
  4. Private Offices
  5. Any office assigned by the College to an individual staff or faculty member should be treated as private and should not be entered by any administrator, staff, or faculty member unless:
  6. There is an emergency situation that requires entry into the office.
  7. Entering the office is required to fulfill job responsibilities (maintenance, cleaning, computer repair, security).
  8. In accordance with a legal subpoena or search warrant (or some other requirement by law).
  9. Asked to by the employee who occupies the office.
  10. Any deliveries, boxes, mail, etc. for the individual occupying the office should be left in the mailroom in the individual’s mailbox.  If the package is too large or valuable to be left in the employee’s mailbox, it should be kept in the main office for the department or campus and the individual occupying the office should be notified to pick up the object via e-mail.
  11. Reporting of Violations:
  12. Violations of this policy should be reported to the employee’s immediate supervisor.  The employee’s immediate supervisor will determine an appropriate course of action on a case by case basis.
  13. Violations of this policy resulting in theft of College or personal property should be reported immediately to Safety and Security.

 

 

 

Recommended:

Approved:

 

October 29, 2014 – Minutes

Faculty Senate

Minutes

October 29, 2014, 3:30 PM               Division Street Campus                     Room 140

Call to Order: Keith Norris

The meeting was called to order by Norris. Senators in attendance: Lucinda Alexander (BCT), Cindy Arnold (BCT), Ron Goodrich ( EMT), Heather Schroeder (English), Trent Eades (English), Charles Cardwell (LA), Frank Mashburn (LA), Jeff Lockett (LA), Jennifer Mezick (Library Services), Bob Stern (Math), Rebecca Glatt (NBS), Pat Zingg (NBS), Kimberly Wilks (Nursing), John Smith (TS), Amy Tankersley (TS), Margaret McCrary (Blount County), Mike Murphy (Division Street), Gabe Crowell (Adjunct), Mark Fuentes  (Promotion & Tenure), Tyra Barrett (President), Keith Norris (Business Officer), Donn King (Parliamentarian), Dave Vinson (TBR Rep), Jean Jackson (Secretary), Sally Lighter (Communications).

Guests in attendance:

 

Barrett corrected the agenda to strike items Cohort Issues (Anita Maddox) and CDC and Faculty Senate (Michael Lusk) from consideration during New Business. The report from the Faculty Office Privacy and Security Ad hoc Committee (Michael Murphy) was added to Unfinished Business.

Barrett read a poem, Death Is Nothing At All by Harry Scott-Holland, and a moment of silence was observed in the memory of Nina McPherson.

Approval of Minutes: Keith Norris

  • Minutes of the September 17, 2014 meeting were approved with an editorial change.

1. Officer Reports:

  •   Secretary: Jean Jackson – No Repor

Barrett asked the Senate to approve Jean Jackson as temporary secretary, to serve October and November, until someone is found to finish the term. The request was approved without objection.

  •  Communications: Sally Lighter – No Report
  • TBR Representative: Dave Vinson

Vinson had nothing to add to the previously emailed report. Barrett noted that President Wise has asked her to attend the next TBR campus visit.

  • President:TyraBarrett

Barrett presented the following resolution for approval:

Resolution to honor the memory of Nina McPherson 

Whereas, Nina McPherson recently passed away;

Whereas, Nina was the only remaining employee who had been with the College on Day 1 and served all 40 years;

Whereas, This is the 40th anniversary of the founding of the college; and,

Whereas, Nina was known among her colleagues and peers for her dedication, her helpfulness, her candor, and her commitment to fairness, thereby serving as a model and inspiration to every faculty, staff, and administration member of the College;

Resolved, That faculty Senate urges that a new recognition be added to the annual awards for employees to be called the Nina Walker McPherson Outstanding Service Award, open to any employee nominated, for outstanding service to colleagues and to the institution.

Senate approved the motion.

Rebecca Glatt then made a motion to name the Faculty Senate scholarship the Nina Walker McPherson Scholarship.

During discussion, another motion was made to refer this motion to the Scholarship Committee for refinement as the committee is currently working to make changes in the scholarship process. The motion to refer to committee passed.

  • President Wise asked Barrett to announce that Library Services will be moved from Information Services to Academic Affairs, effective in January.

2. Committee Reports:

Adjunct Faculty: Michael Boyd, Gabe Crowell, Lori Price – No Report.

Student Scholarships: Ashley Boone,Pat Zingg

Zingg distributed a memorandum of Agreement between Faculty Senate and the Pellissippi State Community College Foundation (Attachment 1) that would establish the Faculty Senate Endowed Scholarship. The motion from the committee is to accept this agreement.

According to the new agreement, the Foundation would allocate 70% of monies received to fund the principal and 30% to provide scholarships. Once endowed, the fund would be self-sustaining. In the past, the faculty gave 3 full scholarships using money raised during the year. The new agreement proposes 6 scholarships of $500.00 each, one for each academic department, excluding Nursing as they requested not to participate last year. Discussion followed.

Charles Cardwell made a motion to amend the paragraph headed Amount of Scholarship on page 3 of the document, to read as follows:

It is the Donor’s intent that seven scholarships of $500 each be awarded annually to a student meeting the eligibility requirements. One scholarship will be given to a qualified student recommended by each department. Consistent with the terms of this Agreement, the Pellissippi State Community College Foundation may increase the amount of the stipend or make additional awards to other recipients. If insufficient funds are available for $500 scholarships, the amount of each scholarship will be reduced proportionally.

The motion to amend the document was discussed and passed.

The motion from the committee to accept the document, as amended, passed.

The committee is considering a date after spring break for the book sale. They hope the scheduling will be similar to last year.

  •   Rules: Donn King – No Report
  •   Nominating Committee:  Jean Jackson – No Report
  •    Promotion/Tenure: Mark Fuentes

Fuentes stated that several errors were found in the Faculty Promotion policy recently submitted by Senate to Dr. Lewis and currently posted online. These are being corrected.

  • Planning for the promotion/tenure process is going smoothly. Departmental meetings are planned for the week after spring break.
  • Fuentes presented two revised policies recommended by the committee for approval.

Policy 06:02:02 Faculty Appointments

The policy defined the types of appointments. A definition for adjunct faculty appointments was added. During discussion of the “term appointments” defined by the policy, it was noted that several community colleges have used term appointments to effectively abolish tenure. Concern for the effect on tenure was the subject of most of the extensive discussion of the policy.

A motion was made to send this policy back to the committee to gather responses to the following questions:

  1. Is the stated maximum length of 6 years in a term appointment a TBR definition or can we create our own definition?
  2. Could we add a designated percentage as an upper limit to the number of term appointments allowed?
  3. May we strike Section I. C. dealing with term appointment from the policy?
  4. Can the policy be amended so that more than three years credit for prior service toward tenure would be awarded in the event that a term appointment is replaced by a tenure-track appointment for the holder of the term appointment?
  5. Who makes the determination that a term appointment is needed to fill a position?

The motion to return the policy to committee passed.

Policy 06:01:05 Faculty Emeritus

The committee’s motion to approve the revised policy and send it forward was approved.

Barrett presented revisions to Policy 06:01:02 Adjunct Faculty and moved that the policy be approved.

During discussion, Barrett moved to strike Section I. B. 7, concerning office hours, from the policy. The motion passed.

Cindy Arnold moved to amend the policy to add language that would give adjunct faculty guidance in seeking recourse in the event that the departmental dean does not schedule observation and student evaluations for the faculty member. During discussion a motion to amend this amendment was passed. That motion for the following statement to be added to the end of the document passed:

Any adjunct faculty member needing a grievance process should be referred to Policy 06:23:00 Grievance/Complaint Procedure.

The motion to so amend the policy passed.

However, a quick review of Policy 06:23:00 seemed to indicate that it is not applicable to adjunct faculty.

Cindy Arnold moved that further discussion and action on this policy be postponed until the next meeting. The motion to postpone passed.

  • New Faculty Orientation: Kelly Toon

Barrett indicated that Toon would report in November.

  • Faculty Lecture Series: Keith Norris

Frank Mashburn will present “Who are you (Really)?” on Wednesday, November 12 at 2:00 p.m. in the Goins Building Auditorium.

3. Unfinished Business:

  • Academic Affairs Council: Ad hoc Committee

Heather Schroeder reported that the committee has done the research and made progress in amending policies and handling how issues are handled through chain of command.

Schroeder moved to postpone further discussion and action until the November meeting. The motion was approved without objection. 

  •  Accessibility Plan Update: Senate Officers

Barrett stated that during the Friday meeting with the president, he talked about this issue almost exclusively. A large committee, to be chaired by a faculty member, will be established and charged with developing a 3-5 year accessibility plan. The committee will work closely with Ann Satkowiak and others in the office of Disability Services and with technology staff. The goal is to deal with accommodation in the short term but to move toward universal design and accessibility for everyone.

The president has indicated that this will be a growing process over the next 3-5 years both here and at the state level. While there will be benchmarks during this time, it is not the intent to demand immediate compliance. Faculty who attended the TBR meeting on accessibility will be meeting with small groups at each campus to share what they learned. The administration is aware that there is a lot of concern. The meetings are being planned for late this semester or early next semester. 

  • Faculty Office Privacy and Security: Mike Murphy, Ad hoc committee

            Murphy will report at the November meeting.

4. New Business:

In-class Surveys, Campus Fee, Listserv, etc.: Bob Stern

 Bob Stern noted that conducting surveys in class with short notice was disruptive to the teaching schedule.

Stern moved to request that in future semester, the SENSE survey not be conducted during a class period.

During discussion other instructors indicated that when they complained about the survey, they were told that in the future faculty will be given ample notice to allow time for planning.

The motion failed.

  • Stern asked why the campus access fee for employees was recently increased.

Barrett will check and report to Senate.

  • Stern also expressed concern about the mediated Faculty/Staff listserv. While the purpose of the listserv is to provide a timely means for distributing information, messages are often delayed. Stern has emailed the president about this issue and has not yet received a reply. He will report at the next meeting when there has been time for a response.
  •  Safety & Security Drills: Charles Cardwell

Cardwell moved that the following resolution regarding scheduling of emergency drills be approved:

Whereas, Testing of safety and security warning systems is necessary to evaluate their reliability and efficacy;

Whereas, Such testing interrupts the academic mission of the college; and

Whereas, It is desirable that interruptions to the academic mission be minimized as much as possible;

Resolved, That Faculty Senate calls upon administration to implement a policy that any potentially interruptive test of safety and security warning systems be set to occur only during the final five to ten minutes of scheduled class periods.

During discussion, the resolution was amended by replacing the last paragraph with the following paragraph:

Resolved, That Faculty Senate calls upon administration to provide faculty with at least 24 hours notice before a scheduled test of safety and security warning systems or drills.

The motion was approved as amended.

  •  Salary Study: Various

Jean Jackson informed the Senate that library faculty members were asked to attend a separate meeting with the consultant presenting information on the compensation study. During the presentation, they were informed that while their faculty status would be retained, they would be paid using a staff/administrative pay range (only a few dollars different, they say). Librarians then received inaccurate notification letters indicating that their pay range was as Group B faculty. When questioned, HR indicated that the letters were incorrect. The new letters did not include a findable staff pay grade so that the range could be determined. Requests for pay range information, criteria for making the decision, and entry level requirements for other equivalent position titles here have received no response.

Trent Eades indicated that some English faculty also received notification letters with inaccurate information and some received corrected letters with lower salaries.

Others faculty who had questions were told to file an appeal without having their questions answered.

Jeff Lockett made the following motion: Faculty Senate requests that the administration make available to each employee who so requests it, information about how each compensation adjustment was determined.

The motion was approved.

5. Announcements –

The next meeting will be on Wednesday, November 19.

6. Adjournment:

The meeting was adjourned at 5:55 p.m.

Attachment 1:

Memorandum of Agreement: The Faculty Senate Endowed Scholarship

Memorandum of Agreement

The Faculty Senate Endowed Scholarship

This Memorandum of Agreement is made and entered into this ______ day of _______, 201_, between Pellissippi State Faculty Senate referred to herein as “Donor” and Pellissippi State Community College Foundation, a 501(c)(3) corporation in the State of Tennessee, referred to herein as “Foundation.”

The Pellissippi State Faculty Senate (formerly The Pellissippi State Faculty Council) was established on April 20, 2005. The Senate began functioning as a representative, voting body in Fall 2005. The Senate serves both as the governing body of the faculty and as the voice of the collective Pellissippi State faculty. Since its Faculty Council days in the 1980’s and 1990’s, the Senate has been sponsoring the Faculty Senate Student Scholarship, often funded both by Senate-sponsored events like the Faculty Senate booksale and by individual faculty donations.

 1.   The Donor, desiring to establish the Faculty Senate Endowment Scholarship Fund, referred to hereinafter as the “Fund,” does hereby give monies totaling $8060, as well as annual proceeds from the Senate fundraising efforts.  The Foundation hereby accepts these funds for the uses and purposes set forth in this Agreement.

Additional Pledges.  The Donor may pledge and/or give additional monies for the purposes of the Fund, and all such receipts shall be held by the Foundation subject to the terms of this Agreement.  Any monies received as a result of such pledge shall be held, invested and managed in accordance with the provisions hereof.

Endowment Allocation.  The Foundation shall allocate 70% of the monies received from the Donor to fund principal.  The remaining 30% of the monies received from the Donor shall be used to provide scholarships at Pellissippi State Community College in accordance with the eligibility requirement for the scholarship, incorporated hereto.

Effective Date.  This Agreement shall become effective as of the date that the Donor first makes a contribution to the Foundation pursuant to his pledge.  However, in the event that the Donor is unable to fulfill the terms of his pledge, neither the Donor nor the Foundation shall thereafter be bound by the terms of this Agreement as to any monies previously contributed.

Governing Law.  This Agreement and the Fund created hereunder shall be construed and regulated by the laws of the State of Tennessee.

Management of the Fund.  Without limiting the authority which the Foundation would otherwise have pursuant to law, to Tennessee Board of Regents’ policies, or pursuant to the provisions of this Agreement, the Foundation is hereby granted the authority and discretion to invest and reinvest or otherwise manage the Fund, without being bound by any provision of law restricting investments, and to commingle the Fund and any income derived therefrom with any other Fund or Funds held by the Foundation absolutely or in its fiduciary capacity. This agreement complies with the Uniform Prudent Management of Institutional Funds Act, Tenn. Code Ann.-35-10-201 to 210.

Alternative Uses of the Fund.  If the terms and provisions of this Agreement should be found to conflict with any federal, state or local law, policy, statute, regulation or ordinance, or if at any time in the future the purposes for which the Fund was established no longer exist, the Foundation is hereby granted the authority to select an alternate use for the Fund otherwise consistent with the wishes of the Donor and within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended.  The selection of such an alternative use shall be solely within the discretion of the Foundation.

Eligibility Requirements.  In order to qualify for a scholarship provided from the Faculty Senate  Endowment Fund, a student must meet the following criteria:

(1)        Preference given to a full-time student.

(2)        Must receive a written recommendation for the scholarship from his/her college faculty advisor, teacher, or recognized professional person such as his/her employer.

(3)        Demonstrate financial need, but not required to comply with state or federal financial aid guidelines.

(4)                    Must maintain an overall GPA of 2.5.

The Pellissippi State Community College Scholarship Selection Committee shall have authority to waive eligibility requirements if, in its discretion, the student has otherwise demonstrated that the student is deserving of the scholarship.

 The Pellissippi State Community College Foundation Scholarship Selection Committee shall select and notify the recipient of each Donor scholarship.

 Amount of Scholarship.  It is the Donor’s intent that six scholarships of $500 each be awarded annually to a student meeting the eligibility requirements. One scholarship will be given to a student in each department.  Consistent with the terms of this Agreement, the Pellissippi State Community College Foundation may increase the amount of the stipend or make additional awards to other recipients.  The scholarship amount will be based upon available funds in the scholarship fund.

Excess Funds.  To the extent that the Donor Fund has funds available for current distribution, the Pellissippi State Community College Foundation shall have the authority to increase the amount of the stipend to a recipient or to make additional awards to other recipients in such amount as it deems proper in accordance with the Foundation’s scholarship and investment policies and decisions.

Unused Funds.  If the recipient fails to register, withdraws from college, or does not maintain eligibility requirements, the Foundation will select another student if time permits; otherwise, funds will be held in the scholarship account to be carried over to the next semester.

IN WITNESS WHEREOF, the Donor and the Foundation have executed this Agreement as of the day and year first written above.

                                                                                                                                           

Donor                                                 Signature                                           Date

 

________________________            ________________________            ____________

Donor                                                Signature                                           Date

 

Peggy M. Wilson                                                                                                                            

Vice President                                  Signature                                           Date

 

September 17, 2014 Minutes

  • Faculty Senate Minutes
  • September 17, 2014

 

  • Hardin Valley Campus, Faculty Staff Dining Room

 

  1. Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Lucinda Alexander (BCT), Cindy Arnold (BCT), Amy Lavelle (BCT), Katy Lovette (EMT), Ron Goodrich ( EMT), John May (EMT), Heather Schroeder (English), Trent Eades (English), Lawana Day (English), Charles Cardwell (LA), Frank Mashburn (LA),Jeff Lockett (LA), Jean Jackson(Library Services), Jennifer Mezick (Library Services), Jonathan Lamb (Math), Bob Stern (Math), Diann DeJulia (Math), Pat Zingg (NBS), Ann Sherman (Nursing), John Smith (TS), Margaret McCrary ( Blount County), Mike Murphy (Division Street), Bob Boyd (Magnolia Avenue), Gabe Crowell (Adjunct), Loir Price (Adjunct), Michael Boyd (Adjunct), Mark Fuentes ( Promotion & Tenure), Kellie Toon (QEP), Tyra Barrett (President), Alex Fitzner (President Elect), Keith Norris (Business Officer), Nina McPherson (Secretary).

  1. Approval of Minutes: Keith Norris

Minutes of the July 23, 2014 meeting were approved with no changes/corrections.

  1. Officer Reports

Secretary: Nina McPherson

Communications: Sally Lighter

The draft of the July 23, 2014 minutes is on the Faculty Senate blog. She reminded people that there is a discussion area on the blog that has not yet been used.

TBR Representative:  Dave Vinson

Proposals to change adjunct pay were tabled by the TBR Presidents’ Council; they were concerned that it would be too costly. One proposal was to change the current maximum rate to the minimum rate. The other proposal would have given adjunct faculty the same percentage raises as full time faculty. The Presidents’ Council also tabled the resolution concerning equity benefits for same-sex couples because they thought it violated Tennessee state laws. Vinson is compiling a summer school report examining whether colleges paid full time faculty at the rate of 1/32 of their academic year salary per hour of teaching load per TBR policy or some other rate, such as an adjunct rate. Original programs in the Tennessee Transfer Pathway program are being assessed and new programs are being added.

 President: Tyra Barrett

Dr. Lewis has advised Barrett that two policies concerning faculty are on the college’s policy review calendar: 06:02:02 Faculty Appointments and 06:01:05 Faculty Emeritus. She asked Mark Fuentes to review the faculty emeritus policy since he had been involved in developing that policy. Fuentes and the Promotion and Tenure Committee will review the Faculty Appointments policy. This policy outlines the various types of appointments and the situations when they are used. The type of appointment can impact eligibility for benefits and tenure. 

Barrett has not received a copy of the security audit but will continue to request a copy.

Celeste Evans, the college’s Cohort and Certificate Program Specialist, told her that THEC will begin a process to review prior learning assessment tools. Barrett has asked Alex Fitzner, President-elect, to represent the Senate in this process. 

  1. Committee Reports

Adjunct Faculty – Michael Boyd, Gabe Crowell, Lori Price

Crowell asked for clarification about adjunct faculty pay. He asked Barrett to ask President Wise where the college stands in the minimum/maximum pay scale and the status of a pay increase for adjunct faculty in 2015. There was discussion about college policy 06:01:02 Adjunct Faculty, which includes a professional development plan for adjunct faculty to receive a 15% salary increase upon successful completion of the process. Questions were raised as to who notifies adjunct faculty of the availability of this plan, who tracks their progress through the plan, who is responsible for evaluating whether the college is following this plan, and whether adequate information about this plan is included in the adjunct faculty handbook. Barrett will discuss these issues with President Wise.

 

Student Scholarships:  Ashley Boone, Pat Zingg

Zingg requested that she be notified by Friday, Sept. 26, of the names of volunteers who will work on the book sale committee. She needs a volunteer from each academic department and each campus site. She will meet with Peggy Wilson to revise the paperwork to change the status of the scholarship to an endowed scholarship.   She and the committee will also revise the eligibility requirements. She will provide a report at either the Faculty Senate October or November meeting.

Rules:  Donn King

No report. 

Nominating Committee:  Nina McPherson

No report.

Promotion/Tenure: Mark Fuentes

Candidates have been notified. Department representatives will be finalized soon. 

New Faculty Orientation: Kellie Toon

Thirteen new faculty have been hired and attended the new faculty retreat. The New Faculty Academy will be meeting one Friday a month this year.

Faculty Lecture Series: Keith Norris

Ann Pharr will present “From Mary Poppins to Maleficent: Professorial Persona and Student Perception” on Thursday, Sept. 25 at 12:30 p.m. in the Goins Building Auditorium. The presentation will be streamed to all campuses.

  1. Unfinished Business –

Academic Affairs Council – Tyra Barrett

Dr. Lewis has established a new committee called the Academic Affairs Council. Twenty people, including Dr. Lewis, are on this committee (Attachment 1).   It will meet twice a semester.  Fall semester it will meet in September and November. Spring term it will meet in February and April.

There were questions about the formulation of this new committee. What is its purpose? Does it replace Learning Council? Does this committee meet the Policy and Procedures requirement of review of campus policies by Learning Council? Are decisions related to academic matters and faculty welfare being made without faculty input? Does President Wise see this as consistent with shared governance? The Academic Affairs Council does not include faculty representation, except for the Faculty Senate President, nor does it include student representation.

Heather Shroeder made a motion for Faculty Senate to establish an ad hoc committee to compile these and other questions related to shared governance for presentation to the President and Vice President of Academic Affairs. Motion was passed by Faculty Senate. Barrett appointed Schroeder to chair this ad hoc committee.

Privacy Concerns – Mike Murphy

Even though President Wise has discussed office privacy issues with site campus deans, offices are still being opened while faculty are not present. Barrett appointed Murphy as chair of an ad hoc committee to investigate the need for a college policy concerning the expectation of faculty office privacy and security.

Tuition Waivers – Tyra Barrett

The College is currently following TBR policy in this regard.

  1. New Business

Cohort Issues – Anita Maddox

Ms. Maddox was not present. This will be discussed at the October meeting. 

Accessibility Meeting at TBR – Tyra Barrett

Eight employees are attending a TBR meeting concerning implementation of accessibility requirements. Ann Satkowiak is chair of the college’s new ADA Accessibility Committee. The first meeting is next week and Barrett has been asked to serve on this committee. 

Ride –Share at PSCC – Cindy Arnold

Student Life, with the assistance of several faculty members, is assisting students in the development of a ride-sharing grant. There is hope that the college might be eligible for a grant to move forward with this initiative.

  1. Announcements

Next meeting will be October 29, 2014, Division Street Campus, Room TBD

  1. Adjournment

Meeting adjourned at 5:25 pm.

Attachment 1 Academic Affairs Council

Membership

  • Vice President of Academic Affairs
  • President of Faculty
  • Vice President of Student Affairs
  • Assistant Vice President of Academic Affairs
  • Dean of Business and Computer Technology (may delegate to department representative)
  • Dean of Engineering and Media Technology (may delegate to department representative)
  • Dean of English (may delegate to department representative)
  • Dean of Liberal Arts (may delegate to department representative)
  • Dean of Mathematics (may delegate to department representative)
  • Dean of Natural and Behavioral Sciences (may delegate to department representative)
  • Dean of Nursing (may delegate to department representative)
  • Director of Academic Support Programs
  • Director of Advising
  • Director of Academic Testing Center
  • Director of Curriculum and New Program Development
  • Director of QEP
  • Mobilization Coordinator
  • Service-Learning Coordinator
  • Cohort and Curriculum Specialist
  • Dual Enrollment Specialist

Meetings

  • Fall: September, November
  • Spring: February, April

July 23, 2014 Minutes

Faculty Senate Minutes

July 23, 2014

Hardin Valley Campus, Faculty Staff Dining Room

I.Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Cindy Arnold (BCT), John May (EMT), Heather Schroeder (English), Trent Eades (English), Charles Cardwell (LA), Frank Mashburn (LA),Jeff Lockett (LA), Jean Jackson(Library Services), Jennifer Mezick (Library Services), Bob Stern (Math), Diann DeJulia (Math), Pat Zingg (NBS), John Smith (TS), Mike Murphy (Division Street), Tyra Barrett (President), Alex Fitzner (President Elect), Keith Norris (Business Officer), Nina McPherson (Secretary). Guests: Fred Breiner.

VII. Guest: Fred Breiner, Director of Safety and Security

Motion was passed to suspend the Rules to allow Breiner to discuss security issues.

On June 19, there was an attempted abduction of a female student on campus. The student was able to free herself and no physical harm was done to the female student. College security personnel called for assistance from the Knox County Sheriff Department. Deputies arrived quickly and took control of the situation. A male student was identified as the possible perpetrator and was arrested by KCSD.

President Wise requested that appropriate personnel at the college meet to review how the college responded to the incident and to recommend possible changes. Communication issues were identified as an area for improvement; possible technologies are being investigated to improve communication. Reviews of the incident are on-going.

Other security issues discussed included a reminder that employees and students can request security escorts to their vehicle. Portable automatic defibrillators have been purchased for all campuses and will be installed soon. New no guns on campus signs are being installed on all campuses.

II. Approval of Minutes: Keith Norris

Minutes of the April 23, 2014 meeting were approved with an editorial change.

III. Officer Reports

Secretary: Nina McPherson

The list of Senators has not been finalized yet. When it is, FSENATORS-L will be updated.

Communications: Sally Lighter – No report.

TBR Representative: Dave Vinson – No report.

President: Tyra Barrett

Officers for 2014-2015 were approved. Officers are:

Business Officer: Keith Norris

Secretary: Nina McPherson

Communications Officer: Sally Lighter

TBR Representative: Dave Vinson

Parliamentarian: Donn King

 

Co-chair, Promotion & Tenure Committee: Mark Fuentes

Chair, Faculty Development: Kellie Toon

Except for the September meeting, all meetings are scheduled for the fourth Wednesday of the month. President Wise will meet with Faculty Senate that month and is not available on the fourth Wednesday. Meeting dates for 2014-2015 are:

September 17 – Hardin Valley Campus

October 29 – Division Street

November 26 – Hardin Valley

January 28 – Magnolia Avenue Campus

February 25 – Hardin Valley Campus

March 25 – Blount County Campus

April 29 – Hardin Valley

 IV. Committee Reports

Adjunct Faculty – No report.

Student Scholarships: Ashley Boone, Pat Zingg

Barrett made a motion to change the Faculty Senate scholarship from a money in – money out status to an endowed status; motion was seconded. Barrett had met with Peggy Wilson, Vice President, College Advancement, and Foundation Executive Director, to discuss the status of the scholarship. This change would impact the amount of money available for scholarship(s) the first few years because 70% of the money would be used to fund the principle amount and only 30% would be used for dispersal to scholarship recipients. In time the amount available for dispersal will grow. The Senate unanimously approved this motion. Zingg will organize a committee in September. In addition to begin planning for a book sale during spring semester, the committee will also discuss eligibility requirements to receive a scholarship and promotion activities to encourage giving to the scholarship during the Foundation internal campaigns.

Rules: Keith Norris reported for Donn King

The Faculty Senate Rules Committee reported on motions to amend the Senate Constitution that were voted on at the April Senate meeting. A motion was made to approve each amendment. All amendments were unanimously approved. The amendments are effective now. The proposed amendments are below.

 Amend Faculty Senate Constitution Regarding Senate Duties and Powers

At our last Senate meeting, a resolution to amend the constitution to clarify the role of the Faculty Senate was offered. After it was referred to the Rules Committee, we now offer that resolution in the following form:

Resolved, That the Faculty Senate Constitution be amended by inserting the following paragraph as a new paragraph at the end of Article II:

As the primary governing body of the faculty at Pellissippi State Community College, and as the only democratically elected and legitimate voice of the faculty, the Faculty Senate reserves the right to ratify, amend, or reject the conclusions of any other Pellissippi organization considering such matters as are detailed in the paragraph above.  While the Faculty Senate recognizes the value of committees appointed by the administration or other bodies, it also recognizes that the Faculty Senate is the only body at Pellissippi State that speaks with the collective voice of Pellissippi State faculty, and thus has sole authority in determining the will of the faculty on matters under its legitimate purview.

Faculty Senate Student Representative

At the last Senate meeting a resolution to include student representation was introduced. After it was referred to the Rules Committee, we offer the following resolution to enable that intention:

Resolved, That Faculty Senate Constitution be amended by adding Section 6 to Article IV as follows:

A. Students may have up to two non-voting seats on Faculty Senate. Each representative will serve one year or until a successor is selected. Vacancies will be filled at the earliest possible Senate meeting.

B. The student representatives will be selected by the body officially recognized by the College as representing the students, according to whatever manner they deem suitable. The Senate retains the right to ratify the selection by majority vote.

C. A student representative may be removed by a two-thirds vote of the Senate, or by the student representative body according to their own recall procedures.

Amend Faculty Senate Constitution Regarding Membership

At the last Senate meeting a resolution was introduced to address in the Constitution a procedure to follow in the case of academic reorganization. We off the following refinement of that resolution:

Resolved, That a new subsection D be added to the Constitution under Article IV. Section 1, to read as follows:

D. Academic reorganization: In the event that the college administration, either on its own or at the behest of the Tennessee Board of Regents or other bodies with authority superseding the college administration, reorganizes the academic structure of the college, the Faculty Senate will respond in the following manner:

1. If a new department representing a new discipline is formed, or a new department is formed from existing departments, guidelines under Article IV.1.B. will be followed, unless such new departments occur as a result of a complete reorganization.

2. If a department is merged into existing departments after Feb. 1 of a given year, representatives of the eliminated department with unexpired terms will continue to serve as Senators through the following academic year in order to advise the Senate and the faculty concerning transitional issues. However, expiring Senate seats associated with such a department will not be filled, except that if the Senate by a two-thirds majority of those present and voting request it, the faculty President may appoint a Senator to fill the expiring seat, but only for a term of one year.

3. If the academic unit of the college is completely reorganized after Feb. 1 of a given year, currently serving Senators, including those with expiring terms, will continue to serve through the following academic year, or until the Senate can organize elections for Senators representing the new departments according to the guidelines of Article IV.1.B. and of Article IV.1.C.1, whichever occurs soonest. If the currently serving Senate fails to organize such an election by Feb. 1 of the academic year following reorganization, the faculty at large may call by email a mass meeting on written petition of 30 full-time faculty with at least 10 days’ notice to all full-time faculty for the purpose of organizing such an election. At such a meeting, faculty would be limited to selecting an election chair for each department charged with carrying out the provisions of this Constitution for the election of Senators.

Nominating Committee: Nina McPherson – No report.

Promotion/Tenure: Mark Fuentes

Barrett reported for Fuentes. Twenty seven candidates for promotion and eighteen candidates for tenure have been notified of their eligibility to apply for promotion and/or tenure. Candidates have until August 29 to notify their dean of their intent to apply for tenure.

New Faculty Orientation: Kellie Toon

Barrett reported for Toon, who is attending a conference. New faculty report on August 11 to begin New Faculty Orientation. The New Faculty Academy will continue this year.

Faculty Lecture Series: Keith Norris

Sarah Malley and Katie Morris, new coordinators for the Faculty Lecture series are finalizing details for the fall presentations.

V. Unfinished Business 

Faculty Senate role in shared governance

Barrett discussed with President Wise faculty concerns that decisions related to academic matters and faculty welfare are being made without faculty input. An example is the seeming non-existence of Learning Council even though college policy requires the review of campus policies through Learning Council. Faculty are concerned that decisions that previously have been reviewed by Learning Council are now being passed on directly to the President’s Council. Wise assured her that Learning Council will be revived, although it might have a different name.

 Student Activities – location for events

Student events involving music on the Hardin Valley Campus will be moved to the grassy area between the Bagwell Building and the ERC Building.

 Faculty Senate scholarship

Discussed above in the Committee Reports section.

VI. New Business

Faculty input in selection of tutors – Tyra Barrett

This topic was moved to the September 17 Faculty Senate meeting.

  1. Announcements

Conversation Cafes re: TN’s Amendment 1 – Donn King and Tyra Barrett

Barrett encouraged faculty to attend this Conversation Café session, hosted by Masha Hupfel. This is scheduled for October 8, 12-2pm, in the Goins Auditorium.

 Tuition waivers – Tyra Barrett

Tennessee Board of Regents has approved a new tuition waiver fee policy that impacts employees. A copy of the July email from the Human Resources office concerning this change is Attachment 1.

Voter Registration – Tyra Barrett

Lisa Bogaty will be organizing a voter registration on September 22-25. She will be asking for assistance.

Heather Schroder announced that Mark Bowden, author of Black Hawk Down, The Finish: The Killing of Osama Bin Laden and other books will be on campus September 18 to make presentations as part of the Common Book activities.

Next meeting will be September 17, 2014, Hardin Valley Campus, Faculty/Staff Dining Room.

IX. Adjournment

Meeting adjourned at 5:15 pm.

Attachment 1

Effective 7/1/14, regular part-time and temporary part-time employees of the state community college system and the Tennessee Colleges of Applied Technology may enroll in one course per term, at the college where they are employed, without paying tuition charges or maintenance fees. All admission requirements must be met, and enrollment is dependent upon space availability.

This tuition waiver does not include adjunct faculty (including temporary full-time one semester), temporary full-time one year employees (faculty and staff), temporary part-time employees hired through an agency or temporary staffing firm, and student workers whose job is dependent upon a student status (examples: Work Study, NSO Leader, Peer Tutor).

 

 

 

 

April 30, 2014 Minutes

Faculty Senate Minutes April 30, 2014 Blount County Campus, Room 251

  1. Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Lisa Bogaty (BCT), Cindy Arnold (BCT), Sami Ghezawi (EMT), John May (EMT), Lawana Day (English), Heather Schroeder (English), Trent Eades (English), Charles Cardwell (LA), Frank Mashburn (LA), Rick Bower (Library Services), Bob Stern (Math), Diann DeJulia (Math), John Smith (TS), Mike Murphy (Division Street), Ashley Boone (Blount County), Tyra Barrett (President), Ron Bridges (Past President), Keith Norris (Business Officer), Nina McPherson (Secretary), Sally Lighter (Communications Officer), Dave Vinson (TBR Rep). Guests: Donn King, Kellie Toon, Andrew Frantz, SJ Brewer, Ann Sherman, Kimberly Wilks, Lucinda Alexander, Jean Jackson, Katy Lovette, Margaret McCrary.

  1. Guests: Student Activities board Representatives: SJ Brewer and Andrew Frantz

Motion was passed to suspend the Rules to allow guests, Student Activities Board member SJ Brewer and Council of Student Advocates Liaison Andrew Frantz, to make a presentation concerning the location of student activities at the Hardin Valley Campus (Attachment 1: Student Presentation). Schroeder presented a motion (Attachment 2: Faculty Senate Resolution Re: COSA Music Locations) concerning possible locations for COSA activities that include music. Many of the student activity events are scheduled in the courtyard between the Goins, McWherter, and Alexander buildings. Faculty have complained the activities create noise problems for classes in classrooms on the courtyard side of those buildings. President Wise has directed that these student activities be moved to the grassy area around the pond. COSA presented a proposal for consideration of two other locations, the courtyard area between the Bagwell building and the parking lot next to the ERC building or the grassy area next to the flags in front of the Goins building. Students are concerned that the pond area presents barriers for handicap access and that the pond location is not a convenient area, which would probably limit student participation in the activities. The issue was discussed at a Dean’s Council meeting but COSA representatives were not invited to the meeting to provide their viewpoint. Senate approved the resolution. Schroeder presented a second motion related to student representation on Faculty Senate (Attachment 3: Faculty Senate Resolution Re: Faculty Senate Student Representation). Senate should consider adding an ex-officio student member to the Senate membership. This would require an amendment to the Faculty Senate Constitution. The motion passed and will be added to the July agenda for action.

  1. Approval of Minutes: Keith Norris

Minutes of the March 26, 2014 meeting were approved with an editorial change. Norris reported that he has resigned his position as an English department Senator but will continue as Business Officer. The English department faculty elected Trent Eades to assume Norris’ vacant Senator position.

  1. Officer Reports

Secretary: Nina McPherson

  • No report.

Communications: Sally Lighter

  • No report.

TBR Representative: Dave Vinson Vinson attended TBR Faculty sub council meeting on April 25; he will email his notes of the meeting soon. Vinson discussed three of the agenda items:

  • Salary rate for full time faculty teaching summer term courses was a discussion item. Some presidents have said that their college cannot afford to pay the 1/32 per credit hour salary required in TBR policy. Some say they will pay the first three credit hours at the 1/32 rate and the adjunct rate for hours above that or pay only the adjunct rate.   TBR policy requires presidents to ask for a waiver from the TBR Chancellor to pay something other than the 1/32 per credit hour. Vinson asked the Chancellor if any presidents have asked for a waiver; he replied that he couldn’t remember any asking for a waiver. Vinson will contact college representatives on the sub council for information about their college’s summer plan.
  • Vinson reported that there was discussion about student perception of faculty documents and whether the procedures used produced statistically valid results. Data shows that self-selected surveys are not statistically valid. Dr. Denley agreed that invalid results should not be used.
  • Vinson reported that there was discussion about changes to remedial/developmental programs. Changes are now referred to as Corequisite Instruction, not “embedded remediation.” Dr. Denley was questioned about how these changes came about without faculty input.  Dr. Denley reported that he did not make this a mandate, which led to much discussion and confusion. Dr. Denley said that he wanted faculty to examine the issue, discuss possible changes, and to report their findings. Although he said it was not a mandate, college administrators heard it as a mandate and presented it to their faculty as such.

President: Tyra Barrett Barrett thanked all of the Senators, especially those leaving the Senate at the end of this academic year, for their hard work this academic year. She welcomed new Senators and said she looked forward to working with them.  Barrett reported that only 38% of students had completed the Student Perception of Faculty online surveys. Questions related to the process were how to keep students from completing the form twice and how to differentiate between the lecture portion of a course and the lab. Barrett asked that faculty send her any comments about issues they encountered with the process this spring semester. Although it is still not definite, it is rumored that adjunct faculty will be able to teach 12 hours per semester for fall 2014 and spring 2015 terms. Barrett has not received any answers as to whether pay for office hours will be added to the base pay for adjuncts. President Wise has requested that a safety/security audit by an outside agency be conducted before he responds to the Faculty Senate resolution concerning Campus Security and Health passed at the March 26, 2014 Faculty Senate meeting. Barrett reported that a decision concerning the new position of Director of Equity and Compliance has not been finalized. Whoever is hired, she plans to work closely with that person concerning the harassment policy. 

  1. Committee Reports

Adjunct Faculty – Gabe Crowell

  • No report.

Student Scholarships: Ashley Boone, Pat Zingg Bridges reported for Zingg. This year’s book sale raised $4342, compared to a little over $3000 last year. Zingg would like to change the status of the book sale funds to an endowment from the current money in/money out type of fund. This will be discussed with the college’s Foundation office. This change might make the payouts smaller for a few years but in the long run will be a much better fund. Rules: Donn King King reported that there has been discussion with Rules Committee members concerning the standing of Senators who currently represent Transitional Studies (TS.) The college’s organizational changes for Corequisite Instruction have raised issues that are not addressed in the Faculty Senate Constitution. King presented two motions. The first motion (Attachment 4: Faculty Senate Resolution Re: Transitional Studies Faculty Senate Representatives) addressed the issue of current TS Senators and new TS Senators. Transitional Studies faculty will be merged into other academic departments July 1, 2014. King made a motion that current Transitional Studies Senators continue to represent the Transitional Studies department until their terms expire despite the merging of departments. This motion passed unanimously. The second motion (Attachment 5: Faculty Senate Resolution Re: Amend Faculty Senate Constitution Regarding Membership) presented an amendment to the Faculty Senate Constitution concerning Senator representations when changes are made to the organizational structure of the college that impact Faculty Senate representations. This motion also passed unanimously and will be presented to Faculty Senate again in July 2014 for action. Nominating Committee: Nina McPherson

  • No report.

Promotion/Tenure: Mark Fuentes

  • No report.

New Faculty Orientation: Kellie Toon Toon will provide a report at the July meeting concerning plans for the new faculty retreat and academy that will start in August. Faculty Lecture Series: Keith Norris Norris reported that presentations will be made during the 2014-2015 year by the following faculty: Ann Pharr, Trent Eades, John Smith, Frank Mashburn, Dave Vinson, and Herb Rieth.

  1. Unfinished Business – None 
  2. New Business  

Faculty Senate role in shared governance – Trent Eades Eades expressed concern that many decisions are now being made without faculty input. Learning Council has been replaced with the Deans Council but there is no faculty or student representation on it. College administration can appoint faculty to committees but those appointments do not represent the “voice” of faculty. Eades made a motion (Attachment 6: Faculty Senate Resolution Re: Amend Faculty Senate Constitution Regarding Senate Duties and Powers) regarding Senate duties and powers. The motion passed unanimously, and according to procedure specified in the Constitution will be presented at the July meeting for action. In the meantime, the Rules Committee will consider refinements to offer. Faculty Senate scholarship – Pat Zingg Addressed above Faculty Tenure: John May May questioned whether academic departments are following College Policy 06:02:00 (Academic Tenure), in particular whether new faculty are assigned mentors and whether proper procedures are followed in peer review group meetings. This issue will be revisited during the summer meeting in July. Tutoring – John Smith Smith questioned who makes the decisions about who to hire as tutors and what credentials tutors are supposed to have. He thinks that faculty should be involved in the selection process. This issue will be discussed in July.

  1. Announcements

Next meeting will be July 23, 2014, Hardin Valley Campus, Faculty/Staff Dining Room. Adjournment Meeting adjourned at 5:40 pm.           Attachment 1: Student Presentation             Attachment 2: Faculty Senate Resolution Re: COSA Music Locations Faculty Senate Resolution Re: COSA Music Locations Whereas, The students of Pellissippi State Community College pay a student activity fee designated for the creation and execution of activities designed to benefit the student body, promote student retention and develop student/faculty/staff relationships; Resolved , That the Faculty Senate support Council of Student Advocates (COSA) use, on a trial basis and with the use of decibel meter, of two locations on the Hardin Valley campus, between the Alexander and Goins buildings and outside the Bagwell building for music events in the coming year.   Attachment 3: Faculty Senate Student Representative (Proposed) Faculty Senate Resolution Re: Faculty Senate Student Representative (Proposed) Resolved, That Faculty Senate amends its constitution to include an ex-officio student representative for all committee and meetings pertaining to matters that relate to current and prospective students.     Attachment 4: Faculty Senate Resolution Re: Transitional Studies Faculty Senate Representatives. Resolved, That it is the sense of Faculty Senate that it is in the best interests of the faculty and the college in general that the current representatives of the Transitional Studies Department continue to represent that department until their terms expire despite the merging of its members into other departments.   Attachment 5: Faculty Senate Resolution Re: Amend Faculty Senate Constitution Regarding Membership (Proposed) Resolved, That a new subsection D be added to the Constitution under Article IV. Section 1, to read as follows: D. Academic reorganization: In the event that the college administration, either on its own or at the behest of the Tennessee Board of Regents or other bodies with authority superseding the college administration, reorganizes the academic structure of the college, the Faculty Senate will respond in the following manner: 1. If a new department representing a new discipline is formed, or a new department is formed from existing departments, guidelines under Article IV.1.B. will be followed, unless such new departments occur as a result of a complete reorganization. 2. If a department is merged into existing departments after Feb. 1 of a given year, representatives of the eliminated department with unexpired terms will continue to serve as Senators through the following academic year in order to advise the Senate and the faculty concerning transitional issues. However, expiring Senate seats associated with such a department will not be filled, except that if the Senate by a two-thirds majority of those present and voting request it, the faculty President may appoint a Senator to fill the expiring seat, but only for a term of one year. 3. If the academic unit of the college is completely reorganized after Feb. 1 of a given year, currently serving Senators, including those with expiring terms, will continue to serve through the following academic year, or until the Senate can organize elections for Senators representing the new departments according to the guidelines of Article IV.1.B. and of Article IV.1.C.1, whichever occurs soonest. If the currently serving Senate fails to organize such an election by Feb. 1 of the academic year following reorganization, the faculty at large may call a mass meeting on written petition of 30 full-time faculty with at least 10 days’ notice to all full-time faculty by email for the purpose of organizing such an election. At such a meeting, faculty would be limited to selecting an election chair for each department charged with carrying out the provisions of this Constitution for the election of Senators.     Attachment 6: Faculty Senate Resolution Re: Amend Faculty Senate Constitution Regarding Senate Duties and Powers (Proposed)   Insert as last paragraph under Section II: Senate Duties and Powers As the primary governing body of the faculty at Pellissippi State Community College, and as the only democratically elected and legitimate voice of the faculty, the Faculty Senate reserves the right to ratify, amend, or reject the conclusions of any other Pellissippi organization considering such matters as are detailed in the paragraph above.  While the Faculty Senate recognizes the value of committees appointed by the administration or other bodies, it also recognizes that is the only body at Pellissippi that speaks with the collective voice of Pellissippi faculty, and thus has sole authority in determining the will of the faculty on matters under its legitimate purview.