November 19, 2014, 3:30 p.m. Hardin Valley Campus Faculty/Staff Dining Room
- Call to Order: Keith Norris
The meeting was called to order by Norris. Senators in attendance: Lucinda Alexander (BCT), Amy Lavelle (BCT), Cindy Arnold (BCT), Ron Goodrich ( EMT), Katie Lovette (EMT), Heather Schroeder (English), Lawana Day (English), Charles Cardwell (LA), Frank Mashburn (LA), Jeff Lockett (LA), Jennifer Mezick (Library Services), Bob Stern (Math), Diann DeJulia (Math), Rebecca Glatt (NBS), Pat Zingg (NBS), Ann Sherman (Nursing), John Smith (TS), Patricia Roller (TS), Margaret McCrary (Blount County), Mike Murphy (Division Street), Gabe Crowell (Adjunct), Mark Fuentes (Promotion & Tenure), Kellie Toon (Faculty Development), Tyra Barrett (President), Alex Fitzner (President Elect), Keith Norris (Business Officer), Donn King (Parliamentarian), Dave Vinson (TBR Rep), Jean Jackson (Secretary).
Guests in attendance: Ron Bridges, Joseph Zitka.
Approval of October 29, 2014, Minutes: Keith Norris
- Sally Lighter and Katie Lovette were added to attendees.
- Under section VII. New Business: In-class Surveys…, bullet three was amended to read as follows:
Stern also expressed concern about the mediated Faculty/Staff listserv. While the purpose of the listserv is to provide a timely means for distributing information, monitoring is inconsistent and messages are often delayed. Stern has emailed the president about this issue and has not yet received a reply. He will report at the next meeting when there has been time for a response.
- Under section VII. New Business: Safety & Security Drills, the text following the resolution was changed to read as follows:
During discussion, the resolution was amended by appending the following paragraph:
Resolved, That Faculty Senate calls upon administration to provide faculty with at least 24 hours notice before a scheduled test of safety and security warning systems or drills.
The minutes were approved as corrected.
III. Officer Reports:
Secretary: Jean Jackson – No Report.
Communications: Sally Lighter – No Report.
TBR Representative: Dave Vinson
Pellissippi’s subcouncil representatives are planning a presentation to provide an overview of how the subcouncils function. The current subcouncil representatives are Dave Vinson, Rebecca Ashford, Jerry Bryan, and Ted Lewis. The presentation is tentatively scheduled for December 2 at 3:00 p.m. The location had not been decided. Send any questions that you would like addressed during the presentation to Vinson.
The focus of the strategic planning meeting yesterday was planning for handling the influx of additional students, possibly 800-2000, in the fall due to Tennessee Promise. A better estimate of the possible number will be determined after the February 15 FAFSA deadline. Critical points discussed included increased need for English 1010 and introductory math classes, lab space, adjunct faculty, and student services. Also discussed was the required service learning component.
- Committee Reports:
Adjunct Faculty: Lori Price, Michael Boyd, Gabe Crowell
Crowell stated that the pay raise for adjunct faculty would become effective for spring but he was unsure about the office hours. Barrett indicated that the 2 office hours would remain the same. With the salary increase in the spring, adjunct salaries will be at the maximum allowed by TBR.
Fitzner and Barrett indicated that there have been robust discussions about how hours are calculated. The vice president of Academic Affairs is moving toward contact hours rather than load hours as the more equitable. Questions regarding calculation of compensated hours should be addressed to the vice president of Academic Affairs.
Student Scholarships: Ashley Boone, Pat Zingg
Zingg announced that she has reserved the College Center for the book sale at this campus on March 30, 31, and April 1. Other campuses usually plan their sales for the preceding week, then send left-over books here. Boxes will be needed. A storage area for books collected is available in Goins.
Zingg distributed the approved version of the Memorandum of Agreement for the Faculty Senate Endowed Scholarship (Attachment 1). She will now take it to Peggy Wilson.
John Smith discussed the possibility that Magnolia Avenue’s sale might be scheduled the week after the sale at this campus and leftover books from the sale here could go to Magnolia for the sale at that location. He moved that those planning the sale at Magnolia be allowed to offer such books at a lower price during their sale. The motion was approved with no objection.
Rules Committee: Donn King – No Report.
Nominating Committee:Jean Jackson – No Report.
Promotion/Tenure: Mark Fuentes
` Portfolios are due January 27. The committee will meet next week to review Policy 06:02:02 Faculty Appointments. Fuentes will provide information about the promotion/tenure process during the final session for new faculty scheduled for Friday.
New Faculty Orientation: Kellie Toon
The last session for the New Faculty Academy is scheduled Friday, November 21. There is a good group of new faculty this year.
The Faculty Development Committee includes two members from each department. There will be a committee kick-off in January. A subcommittee is working on online faculty development opportunities.
Feedback on QEP is appreciated.
Faculty Lecture Series: Keith Norris
Frank Mashburn finished this semester’s series last week with a great presentation. The schedule for spring includes Dave Vinson and John Smith.
V. Unfinished Business:
Academic Affairs Council: Ad hoc Committee
Schroeder reported that the committee has made some progress. She distributed a copy of Policy 00:00:03 College Policies: Additions/Modifications/Deletions showing some proposed changes. She also distributed the following statement concerning a possible statement on committee membership:
No committee may share more than 50% of their membership with another committee (no more than 50% of one committee’s members may sit together as part of another committee). For the purpose of the college committee structure, the smaller of the two groups shall be considered a subcommittee of the larger.
The committee is still discussing other considerations and is not yet prepared to offer resolutions.
Fitzner said that the president and vice president of Academic Affairs are open to what the committee is doing. The vice president of Academic Affairs sees deans as teaching faculty, so he considers that he is consulting with teaching faculty when he consults with deans. This group sees deans as having different concerns from classroom faculty.
The real issue is that there is not enough representation for faculty. Learning Council included a faculty representative and was charged with approving policy. The goal is more representation for faculty and more diversity in the memberships of committees.
King pointed out that Policy 08:01:00 Committee Structure makes the Learning Council a required part of the structure here. Either that policy needs to be changed or there should be a Learning Council.
The committee is still working and will bring a resolution (or resolutions) to the next meeting.
Safety & Security Drills: Senate Officers
Senate officers discussed the resolution on safety & security drills with the president. Basically the reply was that while drills, like real emergencies, are inconvenient, they are necessary. It is not prudent or useful to schedule them far in advance and disseminate that information.
Barrett also asked for information about the security audit. She was told that the consultant’s report has been received by the college. Information will be released once the administration has responded to the consultant.
Salary Study: Senate Officers
The deadline for filing an appeal is December 1. Appeals are being sent to the consultant. Joel Myers of the Centre Group will be returning to campus, probably during spring semester, for two days. Dr. Wise and Dr. Lewis expressed that they want good attendance at his sessions.
Adjunct Faculty Policy: Cindy Arnold, Charles Cardwell
Charles Cardwell moved to make the following changes for proposed revision to Policy 06:01:02 (Attachment 2) (each change was considered as a separate motion):
o I.A.: Delete: “Instructors should not have family members or significant others enrolled in their class(es).”
During discussion Cardwell withdrew this motion. A new motion was made to change the sentence to read “ Instructors will not have family members or significant others enrolled in their class(es) without prior approval of the president.” This motion passed.
o I.B.7: Delete: “Office hours are not paid during the summer”
This statement had previously been deleted so no action was required.
o FOR PARALLEL STRUCTURE, IN II-IV, tag paragraphs with capital Roman Letters and replace current cap letters with appropriate numerals.
This motion passed without objection.
o II.B. [currently II, second paragraph]: replace “depends” with “decisions will be based” The motion passed without objection.
o III.A.3. [currently III. C]: reword as follows: Official transcript(s) of all undergraduate and graduate course work;”
The motion passed without objection.
o IV.A [currently IV, first phrase]: Delete “Each semester”; capitalize “A” in “adjunct”
The motion passed without objection.
o IV.A.1. [currently IV.A]: Replace “An” with “At least one”
During discussion, the motion was amended to replace the statement in section
IV. A. 1. with the following statement:
An in-class observation by a full-time faculty member each semester during their first year, and in subsequent years, at least once a year; and
The amended motion passed.
o V.B.1.: Replace “semester taught” with “academic year of teaching”
During discussion Barrett noted that she informed Dr. Lewis that classroom observations were not happening consistently and he agreed to talk with the deans. The motion passed.
o V.B.1.: Add the following at the end: “The adjunct faculty member will not be penalized because of any missed full-time-faculty class visits.”
The motion passed.
o V.B.3: Replace “Teacher Training” with “Professional Development”
The motion passed with no objection.
Barrett moved that the wording in the last sentence of section I.A. be changed to reflect the wording found in the policy for full-time faculty. The motion failed.
Cindy Arnold moved to pass the following resolution:
Whereas, The Faculty Senate at the October 2014 meeting voted to add the following words to Policy 06:01:02 Adjunct Faculty, “Any adjunct faculty member needing a grievance process should be referred to Policy 06:23:00 Grievance/Complaint Procedure.”;
Whereas, Policy 06:23:00 Grievance/Complaint Procedure refers to TBR Employee-Complaint Guideline P-110;
Whereas, The TBR Employee-Complaint Guideline P-110 explicitly states, “Employee – For purposes of the grievance and complaint procedures, an employee is defined as faculty (though not including faculty on adjunct contracts), executive, administrative, or professional staff”;
Whereas, PSCC Policy 06:01:01, Faculty, explicitly excludes adjunct faculty under the definition of “Faculty” in section I.D., which says, “The term ‘faculty’ …excludes adjunct faculty, who are defined as professional staff members of businesses, industries, and other agencies and organizations who are appointed on a part-time basis to carry out instruction”; and
Whereas, The adjunct faculty at Pellissippi State Community College are valued employees;
Resolved, That the Faculty Senate calls for PSCC Policy 06:23:00 to be amended by inserting the sentence “The Pellissippi State Community College Grievance-Complaint Guideline defines employee as faculty, adjunct faculty, executive, administrative, or professional staff.” immediately following the sentence that ends with “P-110.”
The motion passed with no objection.
Faculty Office Privacy and Security: Mike Murphy, Ad hoc Committee
The committee researched similar policies at other schools and found a few examples. Murphy presented a proposed new policy on office privacy (Attachment 3) and the following motion was made:
Faculty Senate calls for the proposed policy on Office Privacy to be added to Policies and Procedures.
The motion was approved with no objection.
- New Business:
Accessibility Coordinator: Joe Zitka
Zitka stated that he has been given the task of developing an accessibility plan by August 2015. President Wise will present the plan to TBR in December 2015. Areas to be addressed are web access, technology, student disability services, and faculty.
He has started by working with Brandon Ballentine, Ann Satkowiak, and Erin Simpson. He plans to meet with each department for input and then develop the plan. His intention is to present the plan to Faculty Senate, then to Dr. Wise and Dr. Lewis. He hopes to have something to Senate by July. He will keep Senate updated.
Online tutoring – Hour Limits: Margie McCrary
McCrary provided further information related to the email notification sent November 14 regarding recent limitations on the use of Tutor.com. The money budgeted to fund access to Tutor.com through summer 2015 ($100,000) has been used. Only about 7% of enrolled students have used the service. Marilyn Harper estimates that $270,000 would be needed to fund the resource for the rest of the year. Tutor.com was adopted and promoted with no user restrictions for our students. Various possible methods of limiting user abuse were discussed.
John Smith moved that Faculty Senate appoint an ad hoc committee to address the issues related to the use of Tutor.com. The motion passed. Margaret McCrary will chair the ad hoc committee.
- Barrett: Student assessments are underway.
- Barrett: The 2014 Holiday Reception is scheduled for December 5 in the College Center. The Faculty/Staff Choir will perform.
- Barrett: Dave Topor will be presenting a series of financial seminars, possibly 3, during spring semester. Reply to the email survey to express interest in specific topics.
- Zingg: Teaching days will be lost next year due to planned scheduling in the academic calendar. Discussion of next year’s calendar issues will be added to new business for the January meeting.
- The first meeting of spring semester is scheduled for January 28, at 3:30 p.m. at Magnolia Avenue Campus. The meeting room will be announced later.
The meeting was adjourned at 5:25 p.m.
Memorandum of Agreement: The Faculty Senate Endowed Scholarship
Memorandum of Agreement
The Faculty Senate Endowed Scholarship
This Memorandum of Agreement is made and entered into this ______ day of _______, 201_, between Pellissippi State Faculty Senate referred to herein as “Donor” and Pellissippi State Community College Foundation, a 501(c)(3) corporation in the State of Tennessee, referred to herein as “Foundation.”
The Pellissippi State Faculty Senate (formerly The Pellissippi State Faculty Council) was established on April 20, 2005. The Senate began functioning as a representative, voting body in Fall 2005. The Senate serves both as the governing body of the faculty and as the voice of the collective Pellissippi State faculty. Since its Faculty Council days in the 1980’s and 1990’s, the Senate has been sponsoring the Faculty Senate Student Scholarship, often funded both by Senate-sponsored events like the Faculty Senate booksale and by individual faculty donations.
- The Donor, desiring to establish the Faculty Senate Endowment Scholarship Fund, referred to hereinafter as the “Fund,” does hereby give monies totaling $8060, as well as annual proceeds from the Senate fundraising efforts. The Foundation hereby accepts these funds for the uses and purposes set forth in this Agreement.
Additional Pledges. The Donor may pledge and/or give additional monies for the purposes of the Fund, and all such receipts shall be held by the Foundation subject to the terms of this Agreement. Any monies received as a result of such pledge shall be held, invested and managed in accordance with the provisions hereof.
Endowment Allocation. The Foundation shall allocate 70% of the monies received from the Donor to fund principal. The remaining 30% of the monies received from the Donor shall be used to provide scholarships at Pellissippi State Community College in accordance with the eligibility requirement for the scholarship, incorporated hereto.
Effective Date. This Agreement shall become effective as of the date that the Donor first makes a contribution to the Foundation pursuant to his pledge. However, in the event that the Donor is unable to fulfill the terms of his pledge, neither the Donor nor the Foundation shall thereafter be bound by the terms of this Agreement as to any monies previously contributed.
Governing Law. This Agreement and the Fund created hereunder shall be construed and regulated by the laws of the State of Tennessee.
Management of the Fund. Without limiting the authority which the Foundation would otherwise have pursuant to law, to Tennessee Board of Regents’ policies, or pursuant to the provisions of this Agreement, the Foundation is hereby granted the authority and discretion to invest and reinvest or otherwise manage the Fund, without being bound by any provision of law restricting investments, and to commingle the Fund and any income derived therefrom with any other Fund or Funds held by the Foundation absolutely or in its fiduciary capacity. This agreement complies with the Uniform Prudent Management of Institutional Funds Act, Tenn. Code Ann.-35-10-201 to 210.
Alternative Uses of the Fund. If the terms and provisions of this Agreement should be found to conflict with any federal, state or local law, policy, statute, regulation or ordinance, or if at any time in the future the purposes for which the Fund was established no longer exist, the Foundation is hereby granted the authority to select an alternate use for the Fund otherwise consistent with the wishes of the Donor and within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended. The selection of such an alternative use shall be solely within the discretion of the Foundation.
Eligibility Requirements. In order to qualify for a scholarship provided from the Faculty Senate Endowment Fund, a student must meet the following criteria:
(1) Preference given to a full-time student.
(2) Must receive a written recommendation for the scholarship from his/her college faculty advisor, teacher, or recognized professional person such as his/her employer.
(3) Demonstrate financial need, but not required to comply with state or federal financial aid guidelines.
(4) Must maintain an overall GPA of 2.5.
The Pellissippi State Community College Scholarship Selection Committee shall have authority to waive eligibility requirements if, in its discretion, the student has otherwise demonstrated that the student is deserving of the scholarship.
- The Pellissippi State Community College Foundation Scholarship Selection Committee shall select and notify the recipient of each Donor scholarship.
Amount of Scholarship. It is the Donor’s intent that seven scholarships of $500 each be awarded annually to a student meeting the eligibility requirements. One scholarship will be given to a qualified student recommended by each department. Consistent with the terms of this Agreement, the Pellissippi State Community College Foundation may increase the amount of the stipend or make additional awards to other recipients. If insufficient funds are available for $500 scholarships, the amount of each scholarship will be reduced proportionally
Excess Funds. To the extent that the Donor Fund has funds available for current distribution, the Pellissippi State Community College Foundation shall have the authority to increase the amount of the stipend to a recipient or to make additional awards to other recipients in such amount as it deems proper in accordance with the Foundation’s scholarship and investment policies and decisions.
Unused Funds. If the recipient fails to register, withdraws from college, or does not maintain eligibility requirements, the Foundation will select another student if time permits; otherwise, funds will be held in the scholarship account to be carried over to the next semester.
IN WITNESS WHEREOF, the Donor and the Foundation have executed this Agreement as of the day and year first written above.
Donor Signature Date
________________________ ________________________ ____________
Donor Signature Date
Peggy M. Wilson
Vice President Signature Date
Attachment 2: Proposed Revision to Policy 06:01:02
Please refer to Tennessee Board of Regents Guideline P-050
A. The primary responsibility of this position is to provide quality instruction for student learning and maintain a positive learning environment in the classroom. The major emphasis will be on teaching and evaluating students in classrooms and laboratories. Instructors should not have family members or significant others enrolled in their class(es).
B. Functional Responsibilities include:
- Planning and teaching classes as assigned and as outlined in the course descriptions
and course syllabi;
2. Supervising the study and learning activities of students assigned;
- Submitting requests through the academic department dean, program coordinator, or lead teacher for equipment, supplies, textbooks, and other instructional aids;
4. Evaluating the academic progress of students;
5. Demonstrating knowledge of services, regulations, and procedures as defined in
the Adjunct Faculty Handbook;
6. Submitting course grades and performing other administrative duties as required; and
7. Scheduling one office hour for each three-credit hour course assigned. For
extenuating circumstances in which office hours cannot be scheduled, the adjunct faculty member must submit a written plan to the Academic Department Dean describing how students can access the instructor. Office hours are not paid during the summer session. ß NOTE: The committee revising this policy is unclear as to whether this should stay given the changes to adjunct pay precipitated by the Affordable Care Act.
All adjunct faculty in the academic teaching areas, including adjunct faculty teaching college-level courses for the Business and Community Services department, will have the same academic qualifications as full-time faculty. These qualifications do not apply to adjunct faculty teaching noncredit courses for Business and Community Services. The Academic Department Dean or program coordinator reviews the credentials and interviews all applicants. Adjunct faculty are selected according to these four criteria:
A. Academic degree; and proficiency in the proposed course;
C. Previous experience in business, industry, or teaching; and
D. Completed application and transcripts on file.
After the initial semester, rehiring depends on these factors:
A. Classroom observations by full-time faculty.
B. A. Student evaluation comments and numerical results;
C. B. Instructor attendance;
D. C. Maintenance of an appropriate learning environment;
E. D. Performance of administrative duties; and
E. Classroom observations by full-time faculty. ßMoved to top of list
F. Needs of the College
All adjunct instructors will be employed subject to the laws of the State of Tennessee, the requirements and policies of the Tennessee Board of Regents, and the requirements and policies of Pellissippi State Community College.
Adjunct faculty teaching assignments are dependent on sufficient enrollment in each course to be taught and/or other administrative considerations. Should the class(es) not have a sufficient number of students enrolled, the contract automatically becomes void. Pellissippi State also reserves the right to transfer the class(es) to a full-time faculty member. Adjunct faculty appointments do not include any assurance, obligation, or guarantee of subsequent employment. Adjunct faculty appointments may be canceled without prior notice and are not effective until approved by all College officials. The maximum teaching load combined for the full academic year fall and spring semesters is 24 equated load hours, with a maximum of 12 14 hours in a semester; the summer maximum is 7 equated load hours. Maximum teaching loads may be exceeded in exceptional cases approved by the vice president of academics and the President Vice President of Learning and President prior to the first day of the employment period.
III. Personnel Requirements
All adjunct faculty who teach credit courses, are required to submit to the Human Resources office at the time of initial employment:
A. A completed Pellissippi State Employment Application
B. A current resume;
C. An official college transcript(s) of all course work;
D. A W4 form;
E. An Employment Eligibility Form (I-9 Immigration Form* plus documentation,
preferably Driver’s License and Social Security Card)
F. A New Employee Information Form (NOTE: A break in service of three years or more
voids items A- E and new forms must be submitted to the Human Resources office.)
Adjunct faculty who teach non-credit courses, are required to submit all of the above except C.
Pellissippi State will hire only U.S. citizens and non-citizens lawfully authorized to work in the U.S. All new employees will be required to complete an employer’s verification form, I9 , no later than three (3) days from date of hire. The form is available in the Human Resources office.
Each semester, adjunct faculty are evaluated via:
A. An in-class observation observed in the classroom by a full-time faculty member; and
B. Student perception surveys conducted in all class sections taught. evaluations are conducted each semester.
V. Professional Development Program
The purpose of the program outlined below is to provide professional development support to adjunct faculty. The program, which includes the development of a portfolio, is a requirement only for those adjunct faculty who teach credit courses and who wish to apply for a salary increase increment after six semesters of teaching at Pellissippi State Community College. Full-time faculty who have retired from Pellissippi State and who are teaching as adjunct faculty do not have to submit a portfolio packet. They will receive the 15% increase unless they are covered under the Post- Retirement Service program.
The program will span six (6) semesters of teaching. After 6 semesters of teaching, and based on a favorable recommendation by the academic department dean, the adjunct faculty member may apply to receive a 15% increase in pay effective the following academic year. at the beginning of the following fall semester. (NOTE: Full details regarding the application procedure and portfolio requirements are is described in the Adjunct Faculty Handbook.)
1. Classroom Observations Visits
At least once during each semester taught, a full-time faculty member (lead teacher, program coordinator, academic department dean, or designated faculty member) will visit a class session of the adjunct faculty member. The class visit will be documented and discussed with the adjunct faculty member and a copy will be placed in the portfolio. Twice during this six-semester period, the adjunct faculty member will visit a full-time faculty member’s class and will write a report of each visit. The report will be placed in the portfolio.
2. Student Perception Surveys Evaluation
Each term the adjunct faculty member teaches, a student perception surveys evaluation will be completed in each class assigned. The tabulated results will be reviewed by the academic department dean, discussed with the adjunct faculty member, and placed in the portfolio.
3. Teacher Training
During the six-semester period, the adjunct faculty member will participate in an instructional development program consisting of six sessions on appropriate methods and instructional designs. Reports will be written on each session and placed in the portfolio.
For each of the semesters taught during the period, the adjunct faculty member will attend the in-service meetings held at the beginning of the semester.
4. 5. Self-Evaluation
The portfolio will include a self evaluation by the adjunct faculty member concerning such matters as professional development, objectives met, graduate courses taken, professional reading, and other information that demonstrates growth as a teacher.
Approved: Executive Council, March 4, 1991
Executive Council, June 9, 1993
Editorial Changes, April 21, 1993
Executive Council, July 25, 1994
Review/Recommended: President’s Council, November 20, 1995
Approved: President Allen G. Edwards, November 20, 1995
Reviewed/Recommended: President’s Council, April 29, 1996
Approved: President Allen G. Edwards, May 1, 1996
Reviewed/Recommended: President’s Council, November 11, 1996
Approved: President Allen G. Edwards, November 11, 1996
Approved: President Allen G. Edwards, November 12, 1997
Approved: President Allen G. Edwards, February 19, 1999
Approved: President Allen G. Edwards, August 5, 2002
Approved: President’s Staff, July 10, 2006
Approved: President Allen G. Edwards, July 10, 2006
Editorial Changes, July 2008, April 30, 2009, July 1, 2009
Pellissipi State recognizes that staff and faculty offices often contain personal possessions, sensitive information protected by FERPA, and work related documents organized in a way most productive to the employee. Although Pellissippi State recognizes the need for security, certain administrators, and department secretaries to have keys to staff and faculty offices, the College also recognizes that measures should be taken to ensure individual office space be kept secure and private. The following protocol related to privacy should be followed for all college offices and areas used as employee offices:
- Common Office Areas
- Common office areas are available for the use of all. Staff and faculty who use these areas cannot expect the entire office area to be private. Personal belongings, work related documents, etc. should not be left in open public office areas.
- Any private areas within common offices (file cabinet drawers, lockers, cabinets, etc.) should be treated as private and not opened unless asked to by the staff or faculty member using that space.
- Private Offices
- Any office assigned by the College to an individual staff or faculty member should be treated as private and should not be entered by any administrator, staff, or faculty member unless:
- There is an emergency situation that requires entry into the office.
- Entering the office is required to fulfill job responsibilities (maintenance, cleaning, computer repair, security).
- In accordance with a legal subpoena or search warrant (or some other requirement by law).
- Asked to by the employee who occupies the office.
- Any deliveries, boxes, mail, etc. for the individual occupying the office should be left in the mailroom in the individual’s mailbox. If the package is too large or valuable to be left in the employee’s mailbox, it should be kept in the main office for the department or campus and the individual occupying the office should be notified to pick up the object via e-mail.
- Reporting of Violations:
- Violations of this policy should be reported to the employee’s immediate supervisor. The employee’s immediate supervisor will determine an appropriate course of action on a case by case basis.
- Violations of this policy resulting in theft of College or personal property should be reported immediately to Safety and Security.