October 2015 – Minutes

Faculty Senate Minutes

October 28, 2015

Magnolia Campus

Call to Order: Tyra Barrett

Meeting was called to order by Barrett at 3:32.

Senators in attendance:

Alex Fitzner, President, Tyra Barrett, Past President, Jeff Lockett, Secretary, Sally Lighter, Communications officer, Donn King, Parliamentarian, Business and Computer Technology: Lucinda Alexander, Tammy Bolling, Elizabeth McCowan. Engineering and Media Technology: Ron Goodrich. English: Nicholas Morgan, Lawana Day, Chester Needham. Liberal Arts: Frank Mashburn, Jennifer Brickey, Charles Cardwell. Mathematics: Chris Culliton, Bob Stern. Natural and Behavioral Science: Rebecca Glatt. Library Services: Jennifer Mezick. Division Street Representative: Mike Murphy. Magnolia Representative: Bob Boyd. Adjunct Faculty Representatives: Gabe Crowell, Lori Price.

Faculty Development Representative: Kellie Toon. Guest: Nneka Norman-Gordon.

Approval of Minutes:

Minutes of the September 30, 2015 meeting were approved without objections or discussion.

Fitzner introduced and welcomed our invited guest, Nneka Norman-Gordon to the senate. She addressed the senators and guests with an introduction as the Office of Higher Education Resource Officer. She discussed the role of her office t serve as a resource to higher education faculty, staff and employees in Tennessee. Norman-Gordon answered questions from the senate members on subjects relating to her responsibilities and the office’s mission.

  1. Officer Reports:

Secretary: Jeff Lockett- Asked for volunteers to assist in the collection of names to run for President Elect following Fitzner’s term.

Communications: Sally Lighter-No report.

President: Alex Fitzner reported on his conversation concerning security drills on campus with Darrell McGraw. Surrounding complaints and observations that the security drills are disruptive to classroom activities, Fitzner said that there will be no announcement prior to the drills. McGraw noted that for the safety of the college it is not possible to give any public statement before the drills take place.

Fitzner also announced that TBR has warned its institutions that the issue of concealed carry laws will be coming up in future Tennessee legislative actions and he suggested that Fred Breiner can be asked to address security issues before the faculty senate. Fitzner also reported that the Behavioral Intervention Team has been especially active this semester and that two students have been removed from the roster at PSCC in their courses. He acknowledges that Vice President Lewis takes these instances very seriously.

Fitzner talked about his recent trip to Nashville and conversations that he had with the TBR Chancellor. Concerning PSCC, Fitzner says that we awarded 13.5% of all degrees and 16.5% of certificates across TBR last year. A consequence of this achievement is that PSCC has moved up the list of new facilities priorities to number two. President Wise and Dr. Lewis hope to initiate new buildings on the Hardin Valley and Blount County campuses in the next two years after acknowledging our lack of private office space for our full-time faculty.

Next the issue of adjunct pay scale was addressed relating to a maximum rate. Fitzner says that Dr. Wise is interested in asking for an exception to this policy for PSCC. Along the same line Fitzner suggests that the senate revisit the definition of adjunct professor in the spring semester and that he will be asking for an ad hoc committee then.

In a further report from Chancellor Morgan, Fitzner mentioned that TBR has agreed to be part of Governor Haslam’s privatization study but that he does not believe that privatization will serve our students. He is reported to have said that if we are charged with this it will be up to each institution to decide regarding participation. President Wise has already said that PSCC will not participate based on the reports that these measures will not realize actual cost savings and that they do not serve our students.

Other noted observations from Fitzner include efforts underway to create a mobile food pantry to visit each campus through Second Harvest.

New search committees for tenure track faculty are to commence in November with the hope of accelerating the hiring process.

Regarding classes and scheduling, Fitzner said that his conversations with Dr. Lewis show Lewis’s goal of defining block scheduling as “morning, afternoon or evening” and that he would like to offer popular classes in a sequential way in order to boost our enrollment of adult students. The intention is to also offer (ideally) all of the classes required for the most popular majors on every campus. In this way he hopes to facilitate graduation in a two year time frame. Connected to this Lewis is reported to have said that there will be new TTPs proposed for the future as well as an Associate of Fine Arts. He Dr. Lewis also expects to see a return to a previous policy that allows students to enroll for more than 12 credit hours without cost beyond the first 12.

Committee Reports:

Adjunct representative: Gabe Crowell announced that he believes that PSCC has the worst space allocations for adjunct professors compared to other local colleges who use adjunct professors.

Student Scholarships: No report

Rules Committee: No report

Nominating Committee: See secretary’s report above.

Promotion/Tenure Committee: No report

Faculty Lecture Series: No Report.

Unfinished Business: There were no official motions made.

 New Business: There were no official motions made.

  1. Announcements: Fitzner announced that he is going to bring a motion at the November senate meeting concerning traveling to site campuses for senate meetings and that our next official meeting will be held November 18 at 3:30 in Blount county.

Adjournment

Meeting was adjourned at 5:46

 

Minutes – September 30, 2015

Faculty Senate

MinutesSeptember 30, 2015

Division Street Campus

I. Call to Order: Tyra Barrett – Acting Business officer

Meeting was called to order by Barrett at 3:40

Senators in attendance: Mike Murphy (Division Street), Bob Stern (Math), Charles Cardwell (LA), Lawana Day (English), Margaret McCrary (Blount County Rep), Dave Vinson (TBR Rep) Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Alex Fitzner (President), Chester Needham, (English), Frank Mashburn (Liberal Art), Tyra Barrett (BTS), Jennifer Mezick (LS), Liz McCowan (BTS), Nick Morgan (Eng), Jennifer Brickey (LA), Bob Boyd (Magnolia), Gabe Crowell (Adjunct), Lucinda Alexander (BCT), Robert Baird (Guest), Lori Price (Adjunct), Rebecca Glatt (NBS)

II. Approval of Minute: Barrett

Minutes of the August 26, 2015 meeting were approved without objections or discussion.

Officer Reports:

Secretary: Jeff Lockett- Asked for selection committee volunteers from the senate for choosing the new Faculty President to follow Alex Fitzner.

Communications: Sally Lighter- Announced an interest in having everyone check to see that they are properly listed as senators on the senate blog.

President: Alex Fitzner Announced that at a recent President’s Council meeting which he attended he heard that there is now an increase in compensation to instructors for independent study students. The amount will increase to 0.3 hours per student in a three hour course and 0.4 for four hours and 0.5 for a five hour course.

Official policy has been changed to reflect that full time faculty are no longer required to teach one evening class per academic year.

Fitzner noted that there is approval for a change in policy for employment requirements in AAS programs, particularly the new welding courses, which lowers the minimum degree to Associate in line with TBR policy.

Concerning merit pay, Fitzner mentioned that there is no new information available. He stated that he had met with Dr. Wise and Dr. Lewis and he was told that Chancellor Morgan of TBR said that each individual institution has to be paying its employees at 100% of market rate before any merit pay scenarios can be initiated. PSCC is currently at 81% with a goal of 99% in the next academic year. Barrett expressed an interest in studying merit pay systems in other schools and how their employees have reacted to them. She asked for volunteers to help with this informal study and Mike Murphy and Alex Fitzner agreed to help.

TBR Representative: Dave Vinson – No report.

Committee Reports:

Adjunct representative: Gabe Crowell mentioned that he would like to see the adjunct handbook list policies and procedures relating to questions he’s received lately from other adjunct professors. Barrett suggested that these are already in the online handbook and that adjuncts should be directed to this.

Student Scholarships: Pat Zingg mentioned that she needs boxes and representatives from each department for the book sale as well as locations in each department to store books.

Rules Committee: No report

Nominating Committee: See secretary report above.

Promotion/Tenure Committee: No new report.

Faculty Lecture Series: No Report.

Faculty Development Committee: Kellie Toon reports that QEP received 10/10 points in this year’s evaluations for performance funding and that she intends to publish a monthly calendar containing faculty development content. She asked for updated department information for inclusion in each month’s issue.

Unfinished Business:

01:03:01 Barrett met with several others to discuss policy and its wording to remove the section which does not exist anymore. In line with the new wording, Barrett stressed that PSCC needs to have a student member on the faculty senate. Cardwell moved that we contact Mary Bledsoe and Kim LaRue in Student Life and ask them to review the procedure for selecting a student senate representative. The motion passed without further discussion.

03:03:01 Murphy presented results from the ad hoc committee on these policy changes.

  1. Remove the word: “strict” from section II, so as to change ”Courses will be taught in strict accordance with the master syllabus” to say “Course will be taught in accordance with the master syllabus.
  2. Add the word “course’s” to Section IV to say “A class syllabus or a copy of the course’s master syllabus and a supplement…”

Both changes were accepted without discussion as written.

III. New Business:

03:16:01 Barrett introduced these changes in Use of Copyrighted Materials and Mezick outlined the changes made to this policy. Cardwell made a motion that the senate commends Stephanie Gillespie for her detailed work to make these changes. The motion passed without discussion.

06:21:01 Toon addressed changes to this policy on Faculty Development primarily on point II of the document. She recommends that it now read:

To assist faculty members in achieving their faculty development goals, the College has established a College-wide Faculty Development Committee to assist in the planning and implementation of faculty development activities including annual in-service workshops, special presentation, lectures, forums, and instruction in use of teaching technology. The College also encourages faculty members to participate in other available faculty development opportunities.

Vinson moved to change policy wording in the first sentence in point I

from:

To provide faculty members feedback on effectiveness of their instruction, the college will conduct student perception surveys and instructional observations on a regular basis.

to:

To provide faculty members feedback on effectiveness of their instruction, the college will conduct instructional observations and statistically valid student perception surveys on a regular basis.

There were no objections to these policy changes as amended.

Donn King addressed his attendance a recent meeting of the Accessibility Oversight/Steering Committee. At this meeting Dr. Lewis recognized the top 30 courses taught at PSCC and he has proposed that a training session will be held on October 20 on accessibility to be attended by a representative from the faculty teaching each of these courses.

IV. Announcements:

Fitzner read letters from the Foundation office recognizing Faculty Senate Scholarships of four recipients. Announced that our next senate meeting will be October 28 at Magnolia Campus at 3:30

V. Adjournment – Meeting was adjourned at 5:30.

Minutes – July 2015

Aside

Faculty Senate Minutes

July 22, 2015

Hardin Valley Campus

I. Call to Order: Keith Norris

Meeting was called to order by Norris at 3:32.

Senators in attendance: Mike Murphy (Division Street), Bob Stern (Math), Charles Cardwell (LA),), Lawana Day (English), Lucinda Alexander (BCT) , Ann Sherman (Nursing), Margaret McCrary (Blount County Rep), Dave Vinson (TBR Rep) Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Alex Fitzner (President Elect), Chester Needham, (English), Frank Mashburn (Liberal Art), Ron Goodrich (EMT),Tyra Barrett (BTS), John Smith, Tammie Bowling, Chris Colleton (Math), Jennifer Mezick (LS

II. Approval of Minutes: Keith Norris

Minutes of the April 29, 2015 meeting were approved without objections or discussion.

III.            Officer Reports:

Secretary: Jeff Lockett- No Report.

Communications: Sally Lighter-No report.

TBR Representative: Dave Vinson reported on his most recent TBR Sub-Council meeting. Vinson reports of an announcement of a newly created position within the Tennessee Higher Education Commission of a Higher Ed Resource Officer held by Nneka Norman-Gordon.

President: Alex Fitzner announced that he had met with Dr. Wise and Dr. Lewis and received reassurance that the current term appointments offered for the 2015-16 year are not replacements for tenure track jobs. Fitzner reports that with regard to shared governance Dr. Wise is uncomfortable allowing faculty senate to review all Pellissippi policy. Concerning the new accessibility officer, Dr. Wise says that they will not be eliminating the current student success coordinators but there will be a new committee for accessibility consisting of Fitzner, Kelly Toon, Ann Satkowiak and Ted Lewis.

Committee Reports:

Adjunct representative: No report

Student Scholarships: No report

Rules Committee: No report

Nominating Committee: No report.

Promotion/Tenure Committee: No report

Faculty Lecture Series: No Report.

IV. Unfinished Business: No senate quorum was reached at this meeting and no items are listed 

V. New Business: No senate quorum was reached at this meeting and no items are listed

VI. Announcements: Fitzner announced that he had received a thank-you card from Rachel Cragle about the senate’s support of changes to advising at PSCC.

Fitzner announced that our next regular meeting will be August 26, 2015 at 3:30 at Hardin Valley.

VII.             Meeting was adjourned at 4:30.

Minutes – April 29, 2015

Faculty Senate Minutes

April 29, 2015

Hardin Valley Campus

I. Call to Order: Alex Fitzner substituting for Keith Norris

Meeting was called to order by Fitzner at 3:34.

Senators in attendance: Amy Tankersley (TS), Gabe Crowell (Adjunct), Mike Murphy (Division Street), Bob Stern (Math), Charles Cardwell (LA), Trent Eades (English), Lawana Day (English), John May (EMT), Ron Goodrich (EMT), Lucinda Alexander (BCT) Amy Lavelle (BCT), Pat Zingg (NBS), Ann Sherman (Nursing), Margaret McCrary (Blount County Rep),  Heather Schroeder (English), Jean Jackson (Library Science),Dave Vinson (TBR Rep) Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Alex Fitzner (President Elect), Mark Fuentes (Co-Chair, Promotion and Tenure), Kelly Toon (Chair, Faculty Development), , Chester Needham, (English), Katie Lovette (EMT), Frank Mashburn (LA), Jonathan Lamb (Math), Diann DeJulia (Math), Rebecca Glatt (NBS), Michael Boyd (Adjunct), Lori Price (Adjunct), Rachel Cragle (Guest), Liz McCowan, Joe Zitka (Guest), Tammie Bolling (Guest), Jennifer Brickey (LA), Cassie Waters (Guest)

II.  Approval of Minute: Alex Fitzner

Minutes of the March 25, 2015 meeting were approved without objections or discussion. Rules suspended for guest speaker, Rachael Cragle. Cragle outlined, in a handout a proposal for a change in university parallel advisors which will offer a choice for advisor duties outside of traditional advisor responsibilities. These included:

Academic Mentor, New Student Orientation Faculty Leader, Student Veteran Mentor and advisor, Prior Learning Assessment Coach, Advisor for Specialized area.

Charles Cardwell moved to approve the proposal in principle and Bob Stern seconded the motion. The move was called to a vote and the motion carried.

Guest, Joe Zitka followed Cragle and presented an Accessibility initiative proposal which has been sent to the administration for approval. The accessibility initiative proposal will remove training responsibilities from ETS and will replaced it with a new training model. Additionally the proposal would create an Accessibility Committee and do away with student success coordinators while reducing advising hours. Tyra Barrett asked about the $5 million grant received by PSCC to fund the Accessibility initiative and specifically why those funds were not being used to fully fund the program without elimination the student success coordinators. Zitka’s proposal was met with much skepticism from senators. A motion was made to eliminate the portion of the proposal that would cut student success coordinators, Lighter seconded the motion and it carried on the vote.

Guest, Cassie Waters was introduced to the Senate as a representative of United Campus Workers and she presented UCW legislative issues.

 

III.                Officer Reports:

Secretary: Jeff Lockett- No Report.

Communications: Sally Lighter-No report. Announced that the Faculty Senate Blog is up and running

TBR Representative: Dave Vinson reported on two “hot button” issues from TBR sub council. The first reflected that the tenure issues from the main handout had been resolved. The second issue brought up by sub council is that TBR has allowed ETSU to pay less than 1/32 per load hour which is dictated by policy for summer teaching. Vinson acknowledges that this sets a bad president.

President: Tyra Barrett introduced risk and noteworthy issues from the security and safety meeting. These included suggestions that PSCC have key cards made to do away with regular keys and improve in/out function for the Information Center and include a panic button there. Barrett also made a motion to include Straw Plains campus in the rotation for Faculty Senate meetings every other year. Lighter seconded and after the vote the motion carried.

IV. Committee Reports:

Adjunct representative: Gabe Crowell reported on efforts to update grievance issues for Adjunct faculty, that the April 15 teach out was not done because of rain and that a meeting was called for May 6 for adjunct and staff to meet with Dr. Wise to talk about adjunct concerns.

Student Scholarships: Reported that the final tally for the faculty book sale was $3,883.

Rules Committee: Donn King made a motion to change the constitution to add Straw Plains as a site with a senate representative. The motion was seconded by Bob Stern and a vote automatically delayed until the July meeting. King also made a motion to amend the constitution to cover tenure issues for program areas that might have too few tenured faculty to satisfy constitutional policy. Cardwell seconded and the proposal will be delayed until the July meeting.

Nominating Committee: No report.

Promotion/Tenure Committee: Mark Fuentes asked the senate to recommend a policy given to us in a handout defining term appointments. The motion was made and the vote carried.

New Faculty Orientation: Kelly Toon said that QEP is progressing well and that the New Faculty Academy has wrapped up two weeks ago and the outcome seems beneficial. A new faculty retreat is scheduled for August.

Faculty Lecture Series: No Report.

V. Unfinished Business:

 The ad-hoc committee on shared governance presented a proposal regarding the ongoing issues with the creation and approval of new college-wide policies. The new proposal addresses the way in which a policy can be made; it argues that since all PSCC policies address some issue within the college, and faculty and students comprise the core of the college, then all policies are the concern of faculty. Therefore, all PSCC policies should be subject to the Faculty Senate’s approval. The committee suggests that shared governance and shared responsibility are the burden of the senate. Thus, the proposal introduced is to revise Policy 00:00:03 to insert at the end of the second sentence in Article IV, Section I, Subsection B the phrase: “unless a department has fewer than three tenured faculty members, in which case the tenure requirement is waived.” It was also proposed that in Article IV, Section 4, subsection A the phrase be substituted “Each campus other than Hardin Valley is” in place of “Blount County, Division Street and Magnolia Campus are.” The new proposal addresses the way in which a policy can be made. A vote on the committee recommendation was taken and carried.

VI. New Business:

Barrett said that moderation of the Fac. Listserv must stop being staff moderated and that she will talk to Dr. Wise about it.

Charles Cardwell suggested three areas that Senate might want to consider addressing in the future:  Issues regarding stalking of faculty by students; civility in social media, especially regarding college-related matters; and academic integrity and faculty role regarding dual-credit course offerings.

VII. Announcements:

 Our next meeting was announced for July 22, 2015 on the Hardin Valley campus.

 

VIII.           Meeting was adjourned at 6:10.

Minutes – March 25, 2015

 

Faculty Senate Minutes

March 25, 2015

Blount County Campus

 

  1. Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Amy Tankersley (TS), Gabe Crowell (Adjunct), Mike Murphy (Division Street), Bob Stern (Math), Charles Cardwell (LA), Trent Eades (English), Lawana Day (English), John May (EMT), Ron Goodrich (EMT), Lucinda Alexander (BCT) Amy Lavelle (BCT), Pat Zingg (NBS), Ann Sherman (Nursing), Margaret McCrary (Blount County Rep), Bob Boyd (Magnolia Rep), Cindy Arnold (BCT), Heather Schroeder (English), Jean Jackson (Library Science),Dave Vinson (TBR Rep) Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Keith Norris (Business Officer), Alex Fitzner (President Elect), Mark Frentes (Co-Chair, Promotion and Tenure), Kelly Toon (Chair, Faculty Development), Dr Anthony Wise, (Guest), Dr Rebecca Ashford, (Guest), Aaron Overall, (Guest), Rick Patton, (Guest), Chester Needham, (Guest)

2. Approval of Minutes: Keith Norris

Minutes of the February 25, 2015 meeting were approved without objections or discussion.

Suspension of rules to allow, Rebecca Ashford, VP of Student Affairs, to speak as a guest.  Dr. Ashford gave a presentation about a possible early alert system.  Last year, the College purchased the Hobson’s Student Management System.  The system includes both recruitment and retention modules, the latter of which includes an early alert program.  Dr. Ashford and Aaron Overall gave a brief demonstration of the faculty view of the early alert system.  Dr. Ashford asked for suggestions on how to move forward with the early alert program. The Faculty expressed that they approved of the system and some agreed to pilot the program(s) over the summer.

President Wise followed Dr. Ashford’s presentation with a number of topics for the Senate. Initially he stated that the fiscal year and outlook for PSCC is good and that increases in tuition for next year will be minimal, and used to support a 1.5% salary increase for employees. The increase in enrollment in fall 2015 should be somewhere around 2200 if the projections from interested TN Promise students are correct. Dr. Wise spoke on his desire to keep the ratio of full-time to adjunct instructors near the current 60%-40% range. He stated that hiring needs would be based on enrollment and that there are no new hires this year outside of retiring faculty. Temporary, full-time contracts will only be employed to fill vacancies for one year. This is sometimes necessary when there is not enough time to conduct a faculty search during the year in which a faculty member retires or otherwise leaves his or her position. New hires for those positions would be offered tenure-track appointments the following academic year. Next Dr. Wise mentioned the recent passing of Bill Brewer and the loss of Nina McPherson and the establishment of the Nina McPherson Outstanding Service to the College award. The first awardee will be Bill Brewer. Bill’s widow, Sharon, will accept the (posthumous) award at this year’s Employee Appreciation Awards’ Ceremony.

During questioning from the senators, Dr. Wise acknowledged potential problems for students entering the college whose preparedness is inadequate. Dave Vinson, (ever the optimist) pointed out the probability that without other course alternatives a student entering the school with a math ACT score of 12 will have no chance for success when placed into a course with embedded remediation. His opinion is that the student will fail and skew our pass/fail ratio outside of acceptable numbers. Dr. Wise acknowledged that only time will tell.

Senate Quorum reached at 4:37

Minutes approved

III.                Officer Reports:

  • Secretary: Jeff Lockett- No Report.
  • Communications: Sally Lighter-No report
  • TBR Representative:

Dave Vinson to meet with Dr. Denley of TBR to determine if new policies put in place, which could conceivably replace tenure track with term hires and three year contracts, was an oversight on his part or intentional. Vinson contends that if the new policy was implemented accidentally then Denley needs to acknowledge this and do what is necessary to correct it as it concerns community colleges.

  • President:

Tyra Barrett introduced the idea that faculty have no specific legal advocate at our disposal should we need legal representation regarding our positions at the college. She acknowledged that members of the United Campus Workers’ (UCW) union might be better off with regard to representation. Barrett’s next topic included results of an Executive Summary of PSCC Policy concerning a security assessment. She stated that the report was mostly favorable with regard to PSCC policy as it pertains to short-term, intermediate and long-term recommendations for improvement. Among the things mentioned were “panic buttons” which could be used to alert security of potential problems. These were especially recommended near the entrance to the school at our information building and the cashier and financial aid offices. Another potential problem with security brought up by Barrett concerns the wide distribution of DF12 keys and a need to have a better plan for their management and regulation.

  1. Committee Reports:

Adjunct representative:

Gabe Crowell mentioned his desire to implement an “Adjunct Teach-in Day on April 15. His plan will request that adjunct instructors will hold their classes outdoors as a way to call attention to the college’s use of adjunct faculty.

Student Scholarships: Pat Zingg announced that the faculty book sale for scholarships is underway and that boxes have been distributed around campuses. Additional boxes can be obtained in GN 259; the sale dates are 3/30-4/1 on the Hardin Valley campus. She announced that there is still a great need for volunteers and that this year she has seen far too little with regard to volunteer help. She announced that she had taken on the burden of the book sale almost single handedly and that she needed and expected the senators and college departments to step up their assistance.

  • Rules Committee: No report.
  • Nominating Committee: No report.

Promotion/Tenure Committee: Mark Fuentes reports that the P/T meetings all took place and that the recommendations have been sent to Dr. Lewis and that they will be sent to Dr. Wise and then to TBR for final approval.

New Faculty Orientation: Kellie Toon said that the Quality Enhancement Program (QEP) is progressing well and that the New Faculty Academy has one more session left this semester. She also mentioned that she has applied for a grant to be applied to a new online teaching center.

Faculty Lecture Series: No Report.

  1. Unfinished Business:

 

An ad-hoc committee looking into the removal of Learning Council as a policy making body reports that the Dean’s Council is now the academic policy maker. The names of its members were disclosed and the committee is preparing a statement to present to the senate at the April meeting.

Barrett reports that adjunct faculty is not adequately defined at PSCC in policy and that Dr. Lewis responded that TBR returned his inquiry about adjunct faculty definition and grievance procedures. Currently adjuncts are not listed as faculty or staff with TBR, and Barrett charged Gabe Crowell with chairing an adjunct policy committee on change and grievance and to bring in new adjunct senate members. She said they should look at policies that apply and to help create an updated definition.

Next Barrett brought up the response from TBR legal that Dr. Lewis received concerning a proposal for a PSCC policy on office privacy. The response advised against pushing for such a written policy because it might force a larger TBR policy that would further remove rights from individuals regarding the contents of their offices. TBR appears to want to do away with any definitions of “private” on campus thus removing any liability to themselves for loss or damage. It was agreed that the senate would come back to this issue at the April meeting.

 

  1. New Business:

 

Heather Schroeder made a motion that the senate express support of the use of the Hobson’s early alert faculty reporting tool and appoint representatives to assist in the deliberation about and eventual implementation of said tool. Trent Eades seconded the motion and the motion passed on first vote.

 

  • Announcements:

 Our next meeting was announced for April 29, 2015 on the Hardin Valley campus.

 

VIII.            Meeting was adjourned at 5:40.

 

Minutes February 25, 2015 (draft)

Faculty Senate Minutes

February 25, 2015

Hardin Valley Campus

I. Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Amy Tankersley (TS), Gabe Crowell (Adjunct), Mike Murphy (Division Street), Bob Stern (Math), Jennifer Mezick (Library Science), Charles Cardwell (LA), Frank Mashburn (LA), Trent Eades (English), Lawana Day (English), John May (EMT), Ron Goodrich (EMT), Lucinda Alexander (BCT), Cindy Arnold (BCT), Heather Schroeder (English), Jean Jackson (Library Science), Jonathan Lamb (Mathematics), Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Keith Norris (Business Officer), Alex Fitzner (President Elect), Mary Bledsoe (Guest), Mark Frentes (Co-Chair, Promotion and Tenure)

  1. Approval of Minute: Keith Norris

Minutes of the February 25, 2015 meeting were approved without objections or discussion.

Suspension of rules to allow guest Mary Bledsoe, Dean of Students, time to take the floor in place of Dr. Ashford. She was present to address new emphasis on Title IX. She passed out a brochure which discusses Pellissippi State’s responsibilities to Title IX and she mentioned that we currently have no Title IX director since Karen Queener has retired. Bledsoe’s conversation revolved around policy changes concerning (TBR Policies 6:01:00:00,6:02:00:00 and 6:03:00:00) These are Violence Against Women Act and Campus Safety Act.

Leading from this discussion and the college’s charge to address Title IX, the school will implement a new Title IX online training course to be required of all faculty beginning in the fall of 2015

Senate Quorum reached at 3:45

III.                Officer Reports:

Secretary: Jeff Lockett- No Report.

Communications: No report

TBR Representative: No report

President: No report

  1. Committee Reports:

Adjunct representative Gabe Crowell reported that a meeting of adjunct faculty from area 2- and 4-year schools that he had helped to organize took place at Barley’s Tap Room with approximately 30 individuals in attendance. He reports that there is still no adjunct handbook online or available for adjunct use. Crowell points out that the college needs to provide more office space for adjuncts and lockers for their use.

Student Scholarships: Pat Zingg announced that the faculty book sale for scholarships is underway and that boxes have been distributed around campuses. Additional boxes can be obtained in GN 259 and that the sale dates are 3/30-4/1 on the Hardin Valley campus.

Rules Committee: No report.

Nominating Committee: No report.

Promotion/Tenure Committee: Mark Fuentes reports that the P/T meetings will go on as scheduled and that the written promotion and tenure packets are viewable in BA 209 through spring break and online portfolios are viewable on D2L.

New Faculty Orientation: No report

Faculty Lecture Series: No Report.

  1. Unfinished Business

Barrett and Fitzner report that a meeting scheduled from the previous week had to be cancelled because of snow. In addition Fitzner is seeking answers concerning legal implication about the school’s definition of “private and public” spaces. He reports that the concern was passed from Dr. Lewis to TBR Legal but that no response has been forthcoming. Fuentes reiterated that from his experience “legal issues take time concerning TBR.” Fitzner expressed his belief that the job of the Faculty Senate President is to stay on top of the approval process and that he intends to hound those responsible for making that happen and he will do so.

  1. New Business

Bob Stern brought up the issue of the academic calendar and whose decision it is to alter the spring semester timeframe. Of concern are the post-MLK day start date and the adding of Good Friday as a school holiday. Stern made a motion to investigate where these changes come from within the calendar making process. At the core is the question: why are three days eliminated and the faculty has had no input.

Fitzner presented to the senate that he can appoint an ad hoc committee to investigate the calendar issues. Donn King recommended an ad hoc committee be formed, a vote was taken and it was approved.

  • Announcements: Our next meeting was announced for March 25, 2015 at Blount County.

 

VII.              Meeting was adjourned at 4:32.

January 29, 2015 Minutes (draft)

Faculty Senate Minutes

January 28, 2015

Magnolia Campus Room 125

 I. Call to Order: Keith Norris

Meeting was called to order by Norris. Senators in attendance: Amy Tankersley (TS), Lori Price (Adjunct), Gabe Crowell (Adjunct), Bob Boyd (Magnolia), Mike Murphy (Division Street), Kimberly Wilks (Nursing), Pat Zingg (NBS), Rebecca Glatt (NBS), Bob Stern (Math), Jennifer Mezick (Library Science), Charles Cardwell (LA), Frank Mashburn (LA), Trent Eades (English), Lawana Day (English), John May (EMT), Ron Goodrich (EMT), Lucinda Alexander (BCT), Cindy Arnold (BCT), Dave Vinson (TBR Representative), Donn King (Parliamentarian), Sally Lighter (Communications Officer), Jeff Lockett (Secretary), Keith Norris (Business Officer), Alex Fitzner (President Elect), Tyra Barrett (President), Cassie Waters (Guest)

II. Approval of Minute: Keith Norris

Minutes of the November 19, 2015 meeting were approved without objection or discussion.

III.  Officer Reports:

Secretary: Jeff Lockett- No Report.

Communications: Sally Lighter- Lighter asked for comments or suggestions from faculty for the Faculty Senate Blog.

TBR Representative: Dave Vinson- Vinson attended subcouncil in Nashville and stated he would provide written report later next week.  He stated there was a long discussion of the dismissal of an employee at Volunteer State without due process. More will follow.

President: Tyra Barrett-Barrett asked for senate input regarding the archival process for the preservation of the minutes from Faculty Senate meetings. She suggested that minutes be scanned and stored in the ERC on reserve.

IV. Committee Reports:

Adjunct Faculty: Gabe Crowell mentioned that he had met with an adjunct faculty member from Learning Support and she expressed concern that she might not have a job next year due to the integration of Learning Support into the Math and English departments.  He also raised the question of a timeline for full time new hires.  Crowell announced the meeting on February 7, 2015 from 10-3 at Barley’s with the Faculty Union called “Will Work for Food.”

Student Scholarships: Pat Zingg announced that the faculty book sale to benefit student scholarships is underway and that boxes have been distributed around campus.  Additional boxes can be obtained in GN 259 and that the sale dates are 3/30-4/1 on the Hardin Valley campus. Division St. and Blount County campus will have book sales the week before Hardin Valley campus sale.

Rules Committee:  No report.

Nominating Committee:  No report.

Promotion/Tenure Committee: Mark Fuentes absent due to time conflict and Barrett read his report.  There are 24 candidates for promotion and 18 for tenure; 31 of the 41 candidates are creating portfolios electronically.  The peer review of portfolios will take place from Monday, February 16 until Friday, March 6.  Electronic portfolios will be available in D2L and the notebook portfolios will be in BA 209.  The committee for faculty appointments policy (06:02:02) met but at that point was unable to reach a recommendation about the issues that were sent back to the committee at the last senate meeting.  The committee should have a recommendation at the net Senate meeting.

New Faculty Orientation: Kelly Toon was unable to attend today’s meeting Barrett reported that Toon will present information about faculty orientation and QEP at next month’s meeting.

Faculty Lecture Series: No Report.

V. Unfinished Business

Academic Affairs Council:  Barrett read aloud TBR policy 00:00:03 and commented that the Academic Affairs Council did not really replace Learning Council and that the college is not following policy. Barrett stated that she is going to contact the college’s internal auditor, Suzanne Walker, for further clarification.  Barrett contends that either the policy or structure within the college must change because Dean’s Council is not listed in the policy but is acting as a policy making group.

Faculty Appointments: Barrett read TBR policy 06:02:02 and discussion followed concerning the appointment of temporary/full time faculty on a year by year basis.  The policy of tenure was addressed by Dave Vinson who stated that four out of 13 TBR community colleges already have abolished tenure and that the decision to award tenure is based solely on the president of each college.  It was concluded that Dr. Wise supports academic tenure but that no college has guarantees for the awarding of tenure in the future.

Grievance Procedure for Adjunct Faculty: Barrett stated that no policy exists for adjunct faculty and that VP for Academic Affairs, Dr. Lewis, was asked about this.  His response is for his office is that he is will contact TBR legal department  for clarification and that he will contact us when that has occurred.

Proposed Privacy Policy: No response yet from Dr. Lewis.  Barrett reports that his office is waiting to hear back from TBR legal and his office is working on a response. It was suggested by Barrett that we invite Dr. Wise to our next senate meeting and ask for his input and responses.

VI. New Business:

Several Rules Committee issues were brought up and all were tabled until the next meeting.

VII. Announcements: Our next meeting was announced for February 25, 2015 at Hardin Valley.

 

VIII.           Meeting was adjourned at 4:47.

November 19, 2014 Minutes

Faculty Senate

Minutes

November 19, 2014, 3:30 p.m.          Hardin Valley Campus         Faculty/Staff Dining Room

 

  1. Call to Order: Keith Norris

The meeting was called to order by Norris. Senators in attendance: Lucinda Alexander (BCT), Amy Lavelle (BCT), Cindy Arnold (BCT), Ron Goodrich ( EMT), Katie Lovette (EMT), Heather Schroeder (English), Lawana Day (English), Charles Cardwell (LA), Frank Mashburn (LA), Jeff Lockett (LA), Jennifer Mezick (Library Services), Bob Stern (Math), Diann DeJulia (Math), Rebecca Glatt (NBS), Pat Zingg (NBS), Ann Sherman (Nursing), John Smith (TS), Patricia Roller (TS), Margaret McCrary (Blount County), Mike Murphy (Division Street), Gabe Crowell (Adjunct), Mark Fuentes  (Promotion & Tenure), Kellie Toon (Faculty Development), Tyra Barrett (President), Alex Fitzner (President Elect), Keith Norris (Business Officer), Donn King (Parliamentarian), Dave Vinson (TBR Rep), Jean Jackson (Secretary).

Guests in attendance: Ron Bridges, Joseph Zitka.

Approval of October 29, 2014, Minutes: Keith Norris

Corrections:

  • Sally Lighter and Katie Lovette were added to attendees.
  • Under section VII. New Business: In-class Surveys…, bullet three was amended to read as follows:

Stern also expressed concern about the mediated Faculty/Staff listserv. While the purpose of the listserv is to provide a timely means for distributing information, monitoring is inconsistent and messages are often delayed. Stern has emailed the president about this issue and has not yet received a reply. He will report at the next meeting when there has been time for a response.

  • Under section VII. New Business: Safety & Security Drills, the text following the resolution was changed to read as follows:

During discussion, the resolution was amended by appending the following paragraph:

Resolved, That Faculty Senate calls upon administration to provide faculty with at least 24 hours notice before a scheduled test of safety and security warning systems or drills.

The minutes were approved as corrected.

III.      Officer Reports:

Secretary: Jean Jackson – No Report.

Communications: Sally Lighter – No Report.

                  TBR Representative: Dave Vinson

Pellissippi’s subcouncil representatives are planning a presentation to provide an overview of how the subcouncils function. The current subcouncil representatives are Dave Vinson, Rebecca Ashford, Jerry Bryan, and Ted Lewis. The presentation is tentatively scheduled for December 2 at 3:00 p.m. The location had not been decided. Send any questions that you would like addressed during the presentation to Vinson.

President:Tyra Barrett

The focus of the strategic planning meeting yesterday was planning for handling the influx of additional students, possibly 800-2000, in the fall due to Tennessee Promise. A better estimate of the possible number will be determined after the February 15 FAFSA deadline. Critical points discussed included increased need for English 1010 and introductory math classes, lab space, adjunct faculty, and student services. Also discussed was the required service learning component.

  1. Committee Reports:

Adjunct Faculty: Lori Price, Michael Boyd, Gabe Crowell

                  Crowell stated that the pay raise for adjunct faculty would become effective for spring but he was unsure about the office hours. Barrett indicated that the 2 office hours would remain the same. With the salary increase in the spring, adjunct salaries will be at the maximum allowed by TBR.

Fitzner and Barrett indicated that there have been robust discussions about how hours are calculated. The vice president of Academic Affairs is moving toward contact hours rather than load hours as the more equitable. Questions regarding calculation of compensated hours should be addressed to the vice president of Academic Affairs.

Student Scholarships: Ashley Boone, Pat Zingg

Zingg announced that she has reserved the College Center for the book sale at this campus on March 30, 31, and April 1. Other campuses usually plan their sales for the preceding week, then send left-over books here. Boxes will be needed. A storage area for books collected is available in Goins.

Zingg distributed the approved version of the Memorandum of Agreement for the Faculty Senate Endowed Scholarship (Attachment 1). She will now take it to Peggy Wilson.

John Smith discussed the possibility that Magnolia Avenue’s sale might be scheduled the week after the sale at this campus and leftover books from the sale here could go to Magnolia for the sale at that location. He moved that those planning the sale at Magnolia be allowed to offer such books at a lower price during their sale. The motion was approved with no objection.

Rules Committee: Donn King – No Report.

Nominating Committee:Jean Jackson – No Report.

Promotion/Tenure: Mark Fuentes

`     Portfolios are due January 27. The committee will meet next week to review Policy 06:02:02 Faculty Appointments. Fuentes will provide information about the promotion/tenure process during the final session for new faculty scheduled for Friday.

New Faculty Orientation: Kellie Toon

The last session for the New Faculty Academy is scheduled Friday, November 21. There is a good group of new faculty this year.

The Faculty Development Committee includes two members from each department. There will be a committee kick-off in January. A subcommittee is working on online faculty development opportunities.

Feedback on QEP is appreciated.

Faculty Lecture Series: Keith Norris

Frank Mashburn finished this semester’s series last week with a great presentation. The schedule for spring includes Dave Vinson and John Smith.

V.        Unfinished Business:

                 Academic Affairs Council: Ad hoc Committee

Schroeder reported that the committee has made some progress. She distributed a copy of Policy 00:00:03 College Policies: Additions/Modifications/Deletions showing some proposed changes. She also distributed the following statement concerning a possible statement on committee membership:

No committee may share more than 50% of their membership with another committee (no more than 50% of one committee’s members may sit together as part of another committee). For the purpose of the college committee structure, the smaller of the two groups shall be considered a subcommittee of the larger.

The committee is still discussing other considerations and is not yet prepared to offer resolutions.

Fitzner said that the president and vice president of Academic Affairs are open to what the committee is doing. The vice president of Academic Affairs sees deans as teaching faculty, so he considers that he is consulting with teaching faculty when he consults with deans. This group sees deans as having different concerns from classroom faculty.

The real issue is that there is not enough representation for faculty. Learning Council included a faculty representative and was charged with approving policy. The goal is more representation for faculty and more diversity in the memberships of committees.

King pointed out that Policy 08:01:00 Committee Structure makes the Learning Council a required part of the structure here. Either that policy needs to be changed or there should be a Learning Council.

The committee is still working and will bring a resolution (or resolutions) to the next meeting.

Safety & Security Drills: Senate Officers

Senate officers discussed the resolution on safety & security drills with the president. Basically the reply was that while drills, like real emergencies, are inconvenient, they are necessary. It is not prudent or useful to schedule them far in advance and disseminate that information.

Barrett also asked for information about the security audit. She was told that the consultant’s report has been received by the college. Information will be released once the administration has responded to the consultant.

Salary Study: Senate Officers

The deadline for filing an appeal is December 1. Appeals are being sent to the consultant. Joel Myers of the Centre Group will be returning to campus, probably during spring semester, for two days. Dr. Wise and Dr. Lewis expressed that they want good attendance at his sessions.

Adjunct Faculty Policy: Cindy Arnold, Charles Cardwell

Charles Cardwell moved to make the following changes for proposed revision to Policy 06:01:02 (Attachment 2) (each change was considered as a separate motion):

o   I.A.: Delete: “Instructors should not have family members or significant others enrolled in their class(es).”

During discussion Cardwell withdrew this motion. A new motion was made to change the sentence to read “ Instructors will not have family members or significant others enrolled in their class(es) without prior approval of the president.” This motion passed.

o   I.B.7: Delete: “Office hours are not paid during the summer”

This statement had previously been deleted so no action was required.

o   FOR PARALLEL STRUCTURE, IN II-IV, tag paragraphs with capital Roman Letters and replace current cap letters with appropriate numerals.

This motion passed without objection.

o   II.B. [currently II, second paragraph]: replace “depends” with “decisions will be based”                        The motion passed without objection.

o   III.A.3. [currently III. C]: reword as follows: Official transcript(s) of all undergraduate and graduate course work;”

The motion passed without objection.

o   IV.A [currently IV, first phrase]: Delete “Each semester”; capitalize “A” in “adjunct”

The motion passed without objection.

o   IV.A.1. [currently IV.A]: Replace “An” with “At least one”

During discussion, the motion was amended to replace the statement in section

IV. A. 1. with the following statement:

An in-class observation by a full-time faculty member each semester during their first year, and in subsequent years, at least once a year; and

The amended motion passed.

o   V.B.1.: Replace “semester taught” with “academic year of teaching”

During discussion Barrett noted that she informed Dr. Lewis that classroom observations were not happening consistently and he agreed to talk with the deans. The motion passed.

o   V.B.1.: Add the following at the end: “The adjunct faculty member will not be penalized because of any missed full-time-faculty class visits.”

The motion passed.

o   V.B.3: Replace “Teacher Training” with “Professional Development”

The motion passed with no objection.

Barrett moved that the wording in the last sentence of section I.A. be changed to reflect the wording found in the policy for full-time faculty. The motion failed.

Cindy Arnold moved to pass the following resolution:

Whereas, The Faculty Senate at the October 2014 meeting voted to add the following words to Policy 06:01:02 Adjunct Faculty, “Any adjunct faculty member needing a grievance process should be referred to Policy 06:23:00 Grievance/Complaint Procedure.”;

Whereas, Policy 06:23:00 Grievance/Complaint Procedure refers to TBR Employee-Complaint Guideline P-110;

Whereas, The TBR Employee-Complaint Guideline P-110 explicitly states, “Employee – For purposes of the grievance and complaint procedures, an employee is defined as faculty (though not including faculty on adjunct contracts), executive, administrative, or professional staff”;

Whereas, PSCC Policy 06:01:01, Faculty, explicitly excludes adjunct faculty under the definition of “Faculty” in section I.D., which says, “The term ‘faculty’ …excludes adjunct faculty, who are defined as professional staff members of businesses, industries, and other agencies and organizations who are appointed on a part-time basis to carry out instruction”; and

Whereas, The adjunct faculty at Pellissippi State Community College are valued employees;

Resolved, That the Faculty Senate calls for PSCC Policy 06:23:00 to be amended by inserting the sentence “The Pellissippi State Community College Grievance-Complaint Guideline defines employee as faculty, adjunct faculty, executive, administrative, or professional staff.” immediately following the sentence that ends with “P-110.”

The motion passed with no objection.

Faculty Office Privacy and Security: Mike Murphy, Ad hoc Committee

The committee researched similar policies at other schools and found a few examples. Murphy presented a proposed new policy on office privacy (Attachment 3) and the following motion was made:

Faculty Senate calls for the proposed policy on Office Privacy to be added to Policies and Procedures.

The motion was approved with no objection.

  1. New Business:

Accessibility Coordinator: Joe Zitka

Zitka stated that he has been given the task of developing an accessibility plan by August 2015. President Wise will present the plan to TBR in December 2015. Areas to be addressed are web access, technology, student disability services, and faculty.

He has started by working with Brandon Ballentine, Ann Satkowiak, and Erin Simpson. He plans to meet with each department for input and then develop the plan. His intention is to present the plan to Faculty Senate, then to Dr. Wise and Dr. Lewis. He hopes to have something to Senate by July. He will keep Senate updated.

Online tutoring – Hour Limits: Margie McCrary

McCrary provided further information related to the email notification sent November 14 regarding recent limitations on the use of Tutor.com. The money budgeted to fund access to Tutor.com through summer 2015 ($100,000) has been used. Only about 7% of enrolled students have used the service. Marilyn Harper estimates that $270,000 would be needed to fund the resource for the rest of the year. Tutor.com was adopted and promoted with no user restrictions for our students. Various possible methods of limiting user abuse were discussed.

John Smith moved that Faculty Senate appoint an ad hoc committee to address the issues related to the use of Tutor.com. The motion passed. Margaret McCrary will chair the ad hoc committee.

  1. Announcements 
  • Barrett: Student assessments are underway.
  • Barrett: The 2014 Holiday Reception is scheduled for December 5 in the College Center. The Faculty/Staff Choir will perform.
  • Barrett: Dave Topor will be presenting a series of financial seminars, possibly 3, during spring semester. Reply to the email survey to express interest in specific topics.
  • Zingg: Teaching days will be lost next year due to planned scheduling in the academic calendar. Discussion of next year’s calendar issues will be added to new business for the January meeting.
  • The first meeting of spring semester is scheduled for January 28, at 3:30 p.m. at Magnolia Avenue Campus. The meeting room will be announced later.

 Adjournment

The meeting was adjourned at 5:25 p.m.

 

Attachment 1:

 

Memorandum of Agreement: The Faculty Senate Endowed Scholarship

 

Memorandum of Agreement

The Faculty Senate Endowed Scholarship

 

This Memorandum of Agreement is made and entered into this ______ day of _______, 201_, between Pellissippi State Faculty Senate referred to herein as “Donor” and Pellissippi State Community College Foundation, a 501(c)(3) corporation in the State of Tennessee, referred to herein as “Foundation.”

 

The Pellissippi State Faculty Senate (formerly The Pellissippi State Faculty Council) was established on April 20, 2005. The Senate began functioning as a representative, voting body in Fall 2005. The Senate serves both as the governing body of the faculty and as the voice of the collective Pellissippi State faculty. Since its Faculty Council days in the 1980’s and 1990’s, the Senate has been sponsoring the Faculty Senate Student Scholarship, often funded both by Senate-sponsored events like the Faculty Senate booksale and by individual faculty donations.

 

  1.   The Donor, desiring to establish the Faculty Senate Endowment Scholarship Fund, referred to hereinafter as the “Fund,” does hereby give monies totaling $8060, as well as annual proceeds from the Senate fundraising efforts.  The Foundation hereby accepts these funds for the uses and purposes set forth in this Agreement.

 

Additional Pledges.  The Donor may pledge and/or give additional monies for the purposes of the Fund, and all such receipts shall be held by the Foundation subject to the terms of this Agreement.  Any monies received as a result of such pledge shall be held, invested and managed in accordance with the provisions hereof.

 

Endowment Allocation.  The Foundation shall allocate 70% of the monies received from the Donor to fund principal.  The remaining 30% of the monies received from the Donor shall be used to provide scholarships at Pellissippi State Community College in accordance with the eligibility requirement for the scholarship, incorporated hereto.

 

Effective Date.  This Agreement shall become effective as of the date that the Donor first makes a contribution to the Foundation pursuant to his pledge.  However, in the event that the Donor is unable to fulfill the terms of his pledge, neither the Donor nor the Foundation shall thereafter be bound by the terms of this Agreement as to any monies previously contributed.

 

Governing Law.  This Agreement and the Fund created hereunder shall be construed and regulated by the laws of the State of Tennessee.

 

Management of the Fund.  Without limiting the authority which the Foundation would otherwise have pursuant to law, to Tennessee Board of Regents’ policies, or pursuant to the provisions of this Agreement, the Foundation is hereby granted the authority and discretion to invest and reinvest or otherwise manage the Fund, without being bound by any provision of law restricting investments, and to commingle the Fund and any income derived therefrom with any other Fund or Funds held by the Foundation absolutely or in its fiduciary capacity. This agreement complies with the Uniform Prudent Management of Institutional Funds Act, Tenn. Code Ann.-35-10-201 to 210.

 

Alternative Uses of the Fund.  If the terms and provisions of this Agreement should be found to conflict with any federal, state or local law, policy, statute, regulation or ordinance, or if at any time in the future the purposes for which the Fund was established no longer exist, the Foundation is hereby granted the authority to select an alternate use for the Fund otherwise consistent with the wishes of the Donor and within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended.  The selection of such an alternative use shall be solely within the discretion of the Foundation.

 

Eligibility Requirements.  In order to qualify for a scholarship provided from the Faculty Senate  Endowment Fund, a student must meet the following criteria:

(1)        Preference given to a full-time student.

(2)        Must receive a written recommendation for the scholarship from his/her college faculty advisor, teacher, or recognized professional person such as his/her employer.

(3)        Demonstrate financial need, but not required to comply with state or federal financial aid guidelines.

(4)                    Must maintain an overall GPA of 2.5.

The Pellissippi State Community College Scholarship Selection Committee shall have authority to waive eligibility requirements if, in its discretion, the student has otherwise demonstrated that the student is deserving of the scholarship.

 

  1. The Pellissippi State Community College Foundation Scholarship Selection Committee shall select and notify the recipient of each Donor scholarship.

 

Amount of Scholarship.  It is the Donor’s intent that seven scholarships of $500 each be awarded annually to a student meeting the eligibility requirements. One scholarship will be given to a qualified student recommended by each department.  Consistent with the terms of this Agreement, the Pellissippi State Community College Foundation may increase the amount of the stipend or make additional awards to other recipients.  If insufficient funds are available for $500 scholarships, the amount of each scholarship will be reduced proportionally

 

Excess Funds.  To the extent that the Donor Fund has funds available for current distribution, the Pellissippi State Community College Foundation shall have the authority to increase the amount of the stipend to a recipient or to make additional awards to other recipients in such amount as it deems proper in accordance with the Foundation’s scholarship and investment policies and decisions.

 

Unused Funds.  If the recipient fails to register, withdraws from college, or does not maintain eligibility requirements, the Foundation will select another student if time permits; otherwise, funds will be held in the scholarship account to be carried over to the next semester.

 

IN WITNESS WHEREOF, the Donor and the Foundation have executed this Agreement as of the day and year first written above.

 

                                                                                                                                               

Donor                                                 Signature                                           Date

 

________________________            ________________________            ____________

Donor                                                 Signature                                           Date

 

Peggy M. Wilson                                                                                                                            

Vice President                                Signature                                           Date

 

Attachment 2: Proposed Revision to Policy 06:01:02

 

POLICY 06:01:02

ADJUNCT FACULTY

Please refer to Tennessee Board of Regents Guideline P-050

 

I.     Responsibilities

 

A.               The primary responsibility of this position is to provide quality instruction for student learning and maintain a positive learning environment in the classroom. The major emphasis will be on teaching and evaluating students in classrooms and laboratories.   Instructors should not have family members or significant others enrolled in their class(es).

 

B.   Functional Responsibilities include:

 

  1. Planning and teaching classes as assigned and as outlined in the course descriptions

and course syllabi;

 

2.   Supervising the study and learning activities of students assigned;

 

  1. Submitting requests through the academic department dean, program coordinator, or                 lead teacher for equipment, supplies, textbooks, and other instructional aids;

 

4.   Evaluating the academic progress of students;

 

5.   Demonstrating knowledge of services, regulations, and procedures as defined in

the Adjunct Faculty Handbook;

 

6.   Submitting course grades and performing other administrative duties as required; and

 

7.   Scheduling one office hour for each three-credit hour course assigned. For

extenuating circumstances in which office hours cannot be scheduled, the adjunct faculty member must submit a written plan to the Academic Department Dean describing how students can access the instructor. Office hours are not paid during the summer session. ß NOTE: The committee revising this policy is unclear as to whether this should stay given the changes to adjunct pay     precipitated by the Affordable Care Act.

 

II.     Selection

 

All adjunct faculty in the academic teaching areas, including adjunct faculty teaching college-level courses for the Business and Community Services department, will have the same academic qualifications as full-time faculty. These qualifications do not apply to adjunct faculty teaching noncredit courses for Business and Community Services. The Academic Department Dean or program coordinator reviews the credentials and interviews all applicants. Adjunct faculty are selected according to these four criteria:

 

A. Academic degree; and proficiency in the proposed course;

 

B.   References;

 

C.   Previous experience in business, industry, or teaching; and

 

D.   Completed application and transcripts on file.

 

After the initial semester, rehiring depends on these factors:

 

A.   Classroom observations by full-time faculty.  

 

B.   A.   Student evaluation comments and numerical results;

 

C. B.   Instructor attendance;

 

D. C.   Maintenance of an appropriate learning environment;

E. D. Performance of administrative duties; and

 

E.   Classroom observations by full-time faculty. ßMoved to top of list

 

F.   Needs of the College

 

All adjunct instructors will be employed subject to the laws of the State of Tennessee, the requirements and policies of the Tennessee Board of Regents, and the requirements and policies of Pellissippi State Community College.

 

Adjunct faculty teaching assignments are dependent on sufficient enrollment in each course to be taught and/or other administrative considerations. Should the class(es) not have a sufficient number of students enrolled, the contract automatically becomes void. Pellissippi State also reserves the right to transfer the class(es) to a full-time faculty member.   Adjunct faculty appointments do not include any assurance, obligation, or guarantee of subsequent employment.   Adjunct faculty appointments may be canceled without prior notice and are not effective until approved by all College officials. The maximum teaching load combined for the full academic year fall and spring semesters is 24 equated load hours, with a maximum of 12 14 hours in a semester; the summer maximum is 7 equated load hours. Maximum teaching loads may be exceeded in exceptional cases approved by the vice president of academics and the President Vice President of Learning and President prior to the first day of the employment period.

 

III.   Personnel Requirements

 

All adjunct faculty who teach credit courses, are required to submit to the Human Resources office at the time of initial employment:

A. A completed Pellissippi State Employment Application

 

B.   A current resume;

 

C.   An official college transcript(s) of all course work;

 

D. A W4 form;

 

E.   An Employment Eligibility Form (I-9  Immigration Form* plus documentation,

preferably Driver’s License and Social Security Card)

 

F.   A New Employee Information Form (NOTE: A break in service of three years or more

voids items A- E and new forms must be submitted to the Human Resources office.)

 

Adjunct faculty who teach non-credit courses, are required to submit all of the above except C.

 

Pellissippi State will hire only U.S. citizens and non-citizens lawfully authorized to work in the U.S. All new employees will be required to complete an employer’s verification form, I9 , no later than three (3) days from date of hire. The form is available in the Human Resources office.

 

IV.   Evaluation

 

Each semester, adjunct faculty are evaluated via:

           

     A. An in-class observation observed in the classroom by a full-time faculty member; and

    

     B. Student perception surveys conducted in all class sections taught. evaluations are conducted     each semester.  

 

V.     Professional Development Program

 

A. Purpose

 

The purpose of the program outlined below is to provide professional development support to adjunct faculty.   The program, which includes the development of a portfolio, is a requirement only for those adjunct faculty who teach credit courses and who wish to apply for a salary   increase  increment after six semesters of teaching at Pellissippi State Community College.   Full-time faculty who have retired from Pellissippi State and who are teaching as adjunct faculty do not have to submit a portfolio packet. They will receive the 15% increase unless they are covered under the Post- Retirement Service program.

B.   Program

 

The program will span six (6) semesters of teaching.  After 6 semesters of teaching, and based on a favorable recommendation by the academic department dean, the adjunct faculty member may apply to receive a 15% increase in pay effective the following academic year. at the beginning of the following fall semester.  (NOTE: Full details regarding the application procedure and portfolio requirements are is described in the Adjunct Faculty Handbook.)

 

1.   Classroom Observations Visits

 

At least once during each semester taught, a full-time faculty member (lead teacher, program coordinator, academic department dean, or designated faculty member) will visit a class session of the adjunct faculty member.   The class visit will be documented and discussed with the adjunct faculty member and a copy will be placed in the portfolio. Twice during this six-semester period, the adjunct faculty member will visit a full-time faculty member’s class and will write a report of each visit. The report will be placed in the portfolio.

 

2.   Student Perception Surveys Evaluation  

 

Each term the adjunct faculty member teaches, a student perception surveys evaluation will be     completed in each class assigned. The tabulated results will be reviewed by the academic department dean, discussed with the adjunct faculty member, and placed in the portfolio.

 

3.   Teacher Training

 

During   the   six-semester   period,   the   adjunct   faculty   member   will   participate   in   an instructional development program consisting of six sessions on appropriate methods and instructional designs. Reports will be written on each session and placed in the portfolio.

 

4.   In-Service  

 

For each of the semesters taught during the period, the adjunct faculty member will attend the in-service meetings held at the beginning of the semester.  

 

    

 

   4.  5.   Self-Evaluation

 

The portfolio will include a self evaluation by the adjunct faculty member concerning such matters as professional development, objectives met, graduate courses taken, professional reading, and other information that demonstrates growth as a teacher.

Approved: Executive Council, March 4, 1991

Executive Council, June 9, 1993

Editorial Changes, April 21, 1993

Executive Council, July 25, 1994

Review/Recommended: President’s Council, November 20, 1995

Approved: President Allen G. Edwards, November 20, 1995

Reviewed/Recommended: President’s Council, April 29, 1996

Approved: President Allen G. Edwards, May 1, 1996

Reviewed/Recommended: President’s Council, November 11, 1996

Approved: President Allen G. Edwards, November 11, 1996

Approved: President Allen G. Edwards, November 12, 1997

Approved: President Allen G. Edwards, February 19, 1999

Approved: President Allen G. Edwards, August 5, 2002

Approved: President’s Staff, July 10, 2006

Approved: President Allen G. Edwards, July 10, 2006

Editorial Changes, July 2008, April 30, 2009, July 1, 2009

 

 

Attachment 3: Proposed Office Privacy Policy

 

                                                                                                           

                                                                                                                                                                                                                                                                                                                                                                                                                                                     

                                                                                                      POLICY #

OFFICE PRIVACY

 

Pellissipi State recognizes that staff and faculty offices often contain personal possessions, sensitive information protected by FERPA, and work related documents organized in a way most productive to the employee.  Although Pellissippi State recognizes the need for security, certain administrators, and department secretaries to have keys to staff and faculty offices, the College also recognizes that measures should be taken to ensure individual office space be kept secure and private.  The following protocol related to privacy should be followed for all college offices and areas used as employee offices:

 

  1. Common Office Areas
  2. Common office areas are available for the use of all.  Staff and faculty who use these areas cannot expect the entire office area to be private.  Personal belongings, work related documents, etc. should not be left in open public office areas.
  3. Any private areas within common offices (file cabinet drawers, lockers, cabinets, etc.) should be treated as private and not opened unless asked to by the staff or faculty member using that space.
  4. Private Offices
  5. Any office assigned by the College to an individual staff or faculty member should be treated as private and should not be entered by any administrator, staff, or faculty member unless:
  6. There is an emergency situation that requires entry into the office.
  7. Entering the office is required to fulfill job responsibilities (maintenance, cleaning, computer repair, security).
  8. In accordance with a legal subpoena or search warrant (or some other requirement by law).
  9. Asked to by the employee who occupies the office.
  10. Any deliveries, boxes, mail, etc. for the individual occupying the office should be left in the mailroom in the individual’s mailbox.  If the package is too large or valuable to be left in the employee’s mailbox, it should be kept in the main office for the department or campus and the individual occupying the office should be notified to pick up the object via e-mail.
  11. Reporting of Violations:
  12. Violations of this policy should be reported to the employee’s immediate supervisor.  The employee’s immediate supervisor will determine an appropriate course of action on a case by case basis.
  13. Violations of this policy resulting in theft of College or personal property should be reported immediately to Safety and Security.

 

 

 

Recommended:

Approved: