October 29, 2014, 3:30 PM Division Street Campus Room 140
Call to Order: Keith Norris
The meeting was called to order by Norris. Senators in attendance: Lucinda Alexander (BCT), Cindy Arnold (BCT), Ron Goodrich ( EMT), Heather Schroeder (English), Trent Eades (English), Charles Cardwell (LA), Frank Mashburn (LA), Jeff Lockett (LA), Jennifer Mezick (Library Services), Bob Stern (Math), Rebecca Glatt (NBS), Pat Zingg (NBS), Kimberly Wilks (Nursing), John Smith (TS), Amy Tankersley (TS), Margaret McCrary (Blount County), Mike Murphy (Division Street), Gabe Crowell (Adjunct), Mark Fuentes (Promotion & Tenure), Tyra Barrett (President), Keith Norris (Business Officer), Donn King (Parliamentarian), Dave Vinson (TBR Rep), Jean Jackson (Secretary), Sally Lighter (Communications).
Guests in attendance:
Barrett corrected the agenda to strike items Cohort Issues (Anita Maddox) and CDC and Faculty Senate (Michael Lusk) from consideration during New Business. The report from the Faculty Office Privacy and Security Ad hoc Committee (Michael Murphy) was added to Unfinished Business.
Barrett read a poem, Death Is Nothing At All by Harry Scott-Holland, and a moment of silence was observed in the memory of Nina McPherson.
Approval of Minutes: Keith Norris
- Minutes of the September 17, 2014 meeting were approved with an editorial change.
1. Officer Reports:
- Secretary: Jean Jackson – No Repor
Barrett asked the Senate to approve Jean Jackson as temporary secretary, to serve October and November, until someone is found to finish the term. The request was approved without objection.
- Communications: Sally Lighter – No Report
- TBR Representative: Dave Vinson
Vinson had nothing to add to the previously emailed report. Barrett noted that President Wise has asked her to attend the next TBR campus visit.
Barrett presented the following resolution for approval:
Resolution to honor the memory of Nina McPherson
Whereas, Nina McPherson recently passed away;
Whereas, Nina was the only remaining employee who had been with the College on Day 1 and served all 40 years;
Whereas, This is the 40th anniversary of the founding of the college; and,
Whereas, Nina was known among her colleagues and peers for her dedication, her helpfulness, her candor, and her commitment to fairness, thereby serving as a model and inspiration to every faculty, staff, and administration member of the College;
Resolved, That faculty Senate urges that a new recognition be added to the annual awards for employees to be called the Nina Walker McPherson Outstanding Service Award, open to any employee nominated, for outstanding service to colleagues and to the institution.
Senate approved the motion.
Rebecca Glatt then made a motion to name the Faculty Senate scholarship the Nina Walker McPherson Scholarship.
During discussion, another motion was made to refer this motion to the Scholarship Committee for refinement as the committee is currently working to make changes in the scholarship process. The motion to refer to committee passed.
- President Wise asked Barrett to announce that Library Services will be moved from Information Services to Academic Affairs, effective in January.
2. Committee Reports:
Adjunct Faculty: Michael Boyd, Gabe Crowell, Lori Price – No Report.
Student Scholarships: Ashley Boone,Pat Zingg
Zingg distributed a memorandum of Agreement between Faculty Senate and the Pellissippi State Community College Foundation (Attachment 1) that would establish the Faculty Senate Endowed Scholarship. The motion from the committee is to accept this agreement.
According to the new agreement, the Foundation would allocate 70% of monies received to fund the principal and 30% to provide scholarships. Once endowed, the fund would be self-sustaining. In the past, the faculty gave 3 full scholarships using money raised during the year. The new agreement proposes 6 scholarships of $500.00 each, one for each academic department, excluding Nursing as they requested not to participate last year. Discussion followed.
Charles Cardwell made a motion to amend the paragraph headed Amount of Scholarship on page 3 of the document, to read as follows:
It is the Donor’s intent that seven scholarships of $500 each be awarded annually to a student meeting the eligibility requirements. One scholarship will be given to a qualified student recommended by each department. Consistent with the terms of this Agreement, the Pellissippi State Community College Foundation may increase the amount of the stipend or make additional awards to other recipients. If insufficient funds are available for $500 scholarships, the amount of each scholarship will be reduced proportionally.
The motion to amend the document was discussed and passed.
The motion from the committee to accept the document, as amended, passed.
The committee is considering a date after spring break for the book sale. They hope the scheduling will be similar to last year.
- Rules: Donn King – No Report
- Nominating Committee: Jean Jackson – No Report
- Promotion/Tenure: Mark Fuentes
Fuentes stated that several errors were found in the Faculty Promotion policy recently submitted by Senate to Dr. Lewis and currently posted online. These are being corrected.
- Planning for the promotion/tenure process is going smoothly. Departmental meetings are planned for the week after spring break.
- Fuentes presented two revised policies recommended by the committee for approval.
Policy 06:02:02 Faculty Appointments
The policy defined the types of appointments. A definition for adjunct faculty appointments was added. During discussion of the “term appointments” defined by the policy, it was noted that several community colleges have used term appointments to effectively abolish tenure. Concern for the effect on tenure was the subject of most of the extensive discussion of the policy.
A motion was made to send this policy back to the committee to gather responses to the following questions:
- Is the stated maximum length of 6 years in a term appointment a TBR definition or can we create our own definition?
- Could we add a designated percentage as an upper limit to the number of term appointments allowed?
- May we strike Section I. C. dealing with term appointment from the policy?
- Can the policy be amended so that more than three years credit for prior service toward tenure would be awarded in the event that a term appointment is replaced by a tenure-track appointment for the holder of the term appointment?
- Who makes the determination that a term appointment is needed to fill a position?
The motion to return the policy to committee passed.
Policy 06:01:05 Faculty Emeritus
The committee’s motion to approve the revised policy and send it forward was approved.
Barrett presented revisions to Policy 06:01:02 Adjunct Faculty and moved that the policy be approved.
During discussion, Barrett moved to strike Section I. B. 7, concerning office hours, from the policy. The motion passed.
Cindy Arnold moved to amend the policy to add language that would give adjunct faculty guidance in seeking recourse in the event that the departmental dean does not schedule observation and student evaluations for the faculty member. During discussion a motion to amend this amendment was passed. That motion for the following statement to be added to the end of the document passed:
Any adjunct faculty member needing a grievance process should be referred to Policy 06:23:00 Grievance/Complaint Procedure.
The motion to so amend the policy passed.
However, a quick review of Policy 06:23:00 seemed to indicate that it is not applicable to adjunct faculty.
Cindy Arnold moved that further discussion and action on this policy be postponed until the next meeting. The motion to postpone passed.
- New Faculty Orientation: Kelly Toon
Barrett indicated that Toon would report in November.
- Faculty Lecture Series: Keith Norris
Frank Mashburn will present “Who are you (Really)?” on Wednesday, November 12 at 2:00 p.m. in the Goins Building Auditorium.
3. Unfinished Business:
- Academic Affairs Council: Ad hoc Committee
Heather Schroeder reported that the committee has done the research and made progress in amending policies and handling how issues are handled through chain of command.
Schroeder moved to postpone further discussion and action until the November meeting. The motion was approved without objection.
- Accessibility Plan Update: Senate Officers
Barrett stated that during the Friday meeting with the president, he talked about this issue almost exclusively. A large committee, to be chaired by a faculty member, will be established and charged with developing a 3-5 year accessibility plan. The committee will work closely with Ann Satkowiak and others in the office of Disability Services and with technology staff. The goal is to deal with accommodation in the short term but to move toward universal design and accessibility for everyone.
The president has indicated that this will be a growing process over the next 3-5 years both here and at the state level. While there will be benchmarks during this time, it is not the intent to demand immediate compliance. Faculty who attended the TBR meeting on accessibility will be meeting with small groups at each campus to share what they learned. The administration is aware that there is a lot of concern. The meetings are being planned for late this semester or early next semester.
- Faculty Office Privacy and Security: Mike Murphy, Ad hoc committee
Murphy will report at the November meeting.
4. New Business:
In-class Surveys, Campus Fee, Listserv, etc.: Bob Stern
Bob Stern noted that conducting surveys in class with short notice was disruptive to the teaching schedule.
Stern moved to request that in future semester, the SENSE survey not be conducted during a class period.
During discussion other instructors indicated that when they complained about the survey, they were told that in the future faculty will be given ample notice to allow time for planning.
The motion failed.
- Stern asked why the campus access fee for employees was recently increased.
Barrett will check and report to Senate.
- Stern also expressed concern about the mediated Faculty/Staff listserv. While the purpose of the listserv is to provide a timely means for distributing information, messages are often delayed. Stern has emailed the president about this issue and has not yet received a reply. He will report at the next meeting when there has been time for a response.
- Safety & Security Drills: Charles Cardwell
Cardwell moved that the following resolution regarding scheduling of emergency drills be approved:
Whereas, Testing of safety and security warning systems is necessary to evaluate their reliability and efficacy;
Whereas, Such testing interrupts the academic mission of the college; and
Whereas, It is desirable that interruptions to the academic mission be minimized as much as possible;
Resolved, That Faculty Senate calls upon administration to implement a policy that any potentially interruptive test of safety and security warning systems be set to occur only during the final five to ten minutes of scheduled class periods.
During discussion, the resolution was amended by replacing the last paragraph with the following paragraph:
Resolved, That Faculty Senate calls upon administration to provide faculty with at least 24 hours notice before a scheduled test of safety and security warning systems or drills.
The motion was approved as amended.
- Salary Study: Various
Jean Jackson informed the Senate that library faculty members were asked to attend a separate meeting with the consultant presenting information on the compensation study. During the presentation, they were informed that while their faculty status would be retained, they would be paid using a staff/administrative pay range (only a few dollars different, they say). Librarians then received inaccurate notification letters indicating that their pay range was as Group B faculty. When questioned, HR indicated that the letters were incorrect. The new letters did not include a findable staff pay grade so that the range could be determined. Requests for pay range information, criteria for making the decision, and entry level requirements for other equivalent position titles here have received no response.
Trent Eades indicated that some English faculty also received notification letters with inaccurate information and some received corrected letters with lower salaries.
Others faculty who had questions were told to file an appeal without having their questions answered.
Jeff Lockett made the following motion: Faculty Senate requests that the administration make available to each employee who so requests it, information about how each compensation adjustment was determined.
The motion was approved.
5. Announcements –
The next meeting will be on Wednesday, November 19.
The meeting was adjourned at 5:55 p.m.
Memorandum of Agreement: The Faculty Senate Endowed Scholarship
Memorandum of Agreement
The Faculty Senate Endowed Scholarship
This Memorandum of Agreement is made and entered into this ______ day of _______, 201_, between Pellissippi State Faculty Senate referred to herein as “Donor” and Pellissippi State Community College Foundation, a 501(c)(3) corporation in the State of Tennessee, referred to herein as “Foundation.”
The Pellissippi State Faculty Senate (formerly The Pellissippi State Faculty Council) was established on April 20, 2005. The Senate began functioning as a representative, voting body in Fall 2005. The Senate serves both as the governing body of the faculty and as the voice of the collective Pellissippi State faculty. Since its Faculty Council days in the 1980’s and 1990’s, the Senate has been sponsoring the Faculty Senate Student Scholarship, often funded both by Senate-sponsored events like the Faculty Senate booksale and by individual faculty donations.
1. The Donor, desiring to establish the Faculty Senate Endowment Scholarship Fund, referred to hereinafter as the “Fund,” does hereby give monies totaling $8060, as well as annual proceeds from the Senate fundraising efforts. The Foundation hereby accepts these funds for the uses and purposes set forth in this Agreement.
Additional Pledges. The Donor may pledge and/or give additional monies for the purposes of the Fund, and all such receipts shall be held by the Foundation subject to the terms of this Agreement. Any monies received as a result of such pledge shall be held, invested and managed in accordance with the provisions hereof.
Endowment Allocation. The Foundation shall allocate 70% of the monies received from the Donor to fund principal. The remaining 30% of the monies received from the Donor shall be used to provide scholarships at Pellissippi State Community College in accordance with the eligibility requirement for the scholarship, incorporated hereto.
Effective Date. This Agreement shall become effective as of the date that the Donor first makes a contribution to the Foundation pursuant to his pledge. However, in the event that the Donor is unable to fulfill the terms of his pledge, neither the Donor nor the Foundation shall thereafter be bound by the terms of this Agreement as to any monies previously contributed.
Governing Law. This Agreement and the Fund created hereunder shall be construed and regulated by the laws of the State of Tennessee.
Management of the Fund. Without limiting the authority which the Foundation would otherwise have pursuant to law, to Tennessee Board of Regents’ policies, or pursuant to the provisions of this Agreement, the Foundation is hereby granted the authority and discretion to invest and reinvest or otherwise manage the Fund, without being bound by any provision of law restricting investments, and to commingle the Fund and any income derived therefrom with any other Fund or Funds held by the Foundation absolutely or in its fiduciary capacity. This agreement complies with the Uniform Prudent Management of Institutional Funds Act, Tenn. Code Ann.-35-10-201 to 210.
Alternative Uses of the Fund. If the terms and provisions of this Agreement should be found to conflict with any federal, state or local law, policy, statute, regulation or ordinance, or if at any time in the future the purposes for which the Fund was established no longer exist, the Foundation is hereby granted the authority to select an alternate use for the Fund otherwise consistent with the wishes of the Donor and within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended. The selection of such an alternative use shall be solely within the discretion of the Foundation.
Eligibility Requirements. In order to qualify for a scholarship provided from the Faculty Senate Endowment Fund, a student must meet the following criteria:
(1) Preference given to a full-time student.
(2) Must receive a written recommendation for the scholarship from his/her college faculty advisor, teacher, or recognized professional person such as his/her employer.
(3) Demonstrate financial need, but not required to comply with state or federal financial aid guidelines.
(4) Must maintain an overall GPA of 2.5.
The Pellissippi State Community College Scholarship Selection Committee shall have authority to waive eligibility requirements if, in its discretion, the student has otherwise demonstrated that the student is deserving of the scholarship.
The Pellissippi State Community College Foundation Scholarship Selection Committee shall select and notify the recipient of each Donor scholarship.
Amount of Scholarship. It is the Donor’s intent that six scholarships of $500 each be awarded annually to a student meeting the eligibility requirements. One scholarship will be given to a student in each department. Consistent with the terms of this Agreement, the Pellissippi State Community College Foundation may increase the amount of the stipend or make additional awards to other recipients. The scholarship amount will be based upon available funds in the scholarship fund.
Excess Funds. To the extent that the Donor Fund has funds available for current distribution, the Pellissippi State Community College Foundation shall have the authority to increase the amount of the stipend to a recipient or to make additional awards to other recipients in such amount as it deems proper in accordance with the Foundation’s scholarship and investment policies and decisions.
Unused Funds. If the recipient fails to register, withdraws from college, or does not maintain eligibility requirements, the Foundation will select another student if time permits; otherwise, funds will be held in the scholarship account to be carried over to the next semester.
IN WITNESS WHEREOF, the Donor and the Foundation have executed this Agreement as of the day and year first written above.
Donor Signature Date
________________________ ________________________ ____________
Donor Signature Date
Peggy M. Wilson
Vice President Signature Date